Extenuating Circumstances

 

If you experience serious unforeseen circumstances which have caused you to

  • miss a substantial period of attendance (more than 10 working days)
  • have significantly affected your ability to study or complete assessments (continuous assessment and/or examinations)

or

  • have adversely affected your performance in any assessments you have undertaken,

your circumstances will be considered and may, for example, provide the opportunity to complete the impacted modules without academic or financial penalty, at a later date.

 

Typically, such unforeseen circumstances could include

  • Involvement in an accident
  • Victim of crime
  • An acute illness or serious on-going medical condition
  • Ongoing life-threatening illness of a close family member or partner
  • Bereavement of a close family member or partner
  • Acute or on-going serious personal/emotional circumstances
  • Domestic upheaval at the time of the assessment (e.g. fire, burglary, eviction)

Whatever the circumstances affecting you, you should seek advice from a member of academic staff, the Student Adviser, a Science Office staff member or the Students’ Union support staff

 

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There are remedies for short absences that can be implemented quickly during the teaching term if the Module Coordinator is aware of the absence. 

An application for short periods of illness and absence is not required and you should contact your module coordinators directly, unless the absence is due to circumstances outlined above.   

If your circumstances are more personal or complex and impacts for a prolonged period, you should submit an application for extenuating circumstances via the online system.  The online system can be accessed through your online registration under the ‘Programme Services’ tab.

When you complete the application form online you are required to submit hard copies of the appropriate original supporting evidence to the Science Office (see below under Supporting Documentation) as close as possible to the time the circumstances occurred.  For in trimester assessment, this must be within 10 working days of the missed assessment or deadline. Late applications will be lapsed.

The final deadline for submission of the online form and supporting documentation in relation to end of trimester examinations is 5 working days after the end of the relevant examination period (see below under Supporting Documentation).  Applications received after this deadline will not normally be accepted. 

 

You may feel you would benefit from Temporary Exam Supports, administered by UCD Access & Lifelong Learning, during the exam period. More information on the application process can be found here.

 

DEADLINE FOR THE SPRING TRIMESTER EXAMINATION PERIOD 2019-2020.

If you are affected by Extenuating Circumstances during the Spring Trimester examinations, you must complete an online application for Extenuating Circumstances and submit supporting documentation to the Science Office (Room E1.09) no later than 1pm on Friday, 22nd May 2020

 
Friday, 22nd May is 5 working days after the last exam.

What is a “ formal statement of circumstances”

We ask that when submitting your on-line application for consideration, you outline your case clearly and succinctly. This description will be taken as your formal statement of circumstance. No further documentation will be required. The University maintains the right to investigate the validity of applications. In the unlikely case where there is a suspicion that an application may have been submitted fraudulently, the issue may be referred to the University's disciplinary process.

 

For full details of the extenuating circumstances policy visit:

Extenuating Circumstances Policy

Late Submission of Coursework Policy
(please note that this is a separate policy and process to the applications for Extenuating Circumstances)

The requirement to provide supporting evidence has also been waived for this policy.

 

DEADLINE FOR THE SPRING TRIMESTER EXAMINATION PERIOD 2019-2020.

If you are affected by Extenuating Circumstances during the Spring Trimester examinations, you must complete an online application for Extenuating Circumstances no later than 1pm on Friday, 29th May 2020 

Friday, 29th May is 5 working days after the last exam.

 

Please note that late applications for extenuating circumstances are not normally accepted.  Late applications require evidence which supports the reason for late submission.  Please discuss your reason for requesting a late application with the College Office or a Student Adviser.
You will need to contact the College Office in order to access the Late Application for Extenuating Circumstances form.