Extenuating Circumstances

 

If you experience serious unforeseen circumstances which have caused you to

  • miss a substantial period of attendance (more than 10 working days)
  • have significantly affected your ability to study or complete assessments (continuous assessment and/or examinations)

or

  • have adversely affected your performance in any assessments you have undertaken,

your circumstances will be considered and may, for example, provide the opportunity to complete the impacted modules without academic or financial penalty, at a later date.

 

Typically, such unforeseen circumstances could include

  • Involvement in an accident
  • Victim of crime
  • An acute illness or serious on-going medical condition
  • Ongoing life-threatening illness of a close family member or partner
  • Bereavement of a close family member or partner
  • Acute or on-going serious personal/emotional circumstances
  • Domestic upheaval at the time of the assessment (e.g. fire, burglary, eviction)

Whatever the circumstances affecting you, you should seek advice from a member of academic staff, the Student Adviser, a Science Office staff member or the Students’ Union support staff

 

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There are remedies for short absences that can be implemented quickly during the teaching term if the Module Coordinator is aware of the absence. 

An application for short periods of illness and absence is not required and you should contact your module coordinators directly, unless the absence is due to circumstances outlined above.   

If your circumstances are more personal or complex and impacts for a prolonged period, you should submit an application for extenuating circumstances via the online system.  The online system can be accessed through your online registration under the ‘Programme Services’ tab.

When you complete the application form online you are required to submit hard copies of the appropriate original supporting evidence to the Science Office as close as possible to the time the circumstances occurred.  For in trimester assessment, this must be within 10 working days of the missed assessment or deadline. Late applications will be lapsed.

The final deadline for submission of the online form and supporting documentation in relation to end of trimester examinations is 5 working days after the end of the relevant examination period.  Applications received after this deadline will not normally be accepted. 

It is the student’s responsibility to ensure that an application and supporting documentation are submitted to the Science Office within the permitted timeframe. Applications marked as ‘Awaiting Evidence’ are not considered to be submitted until the supporting documentation is presented to the Science Office.

 

You may feel you would benefit from Temporary Exam Supports, administered by UCD Access & Lifelong Learning, during the exam period. More information on the application process can be found here.

 

DEADLINE FOR THE AUTUMN TRIMESTER EXAMINATION PERIOD 2019-2020.

If you are affected by Extenuating Circumstances during the Autumn Trimester examinations, you must complete an online application for Extenuating Circumstances and submit supporting documentation to the Science Office (Room E1.09) no later than 4pm on Wednesday, 8 January 2020

Supporting Documentation

 Please note that medical certificates, which must be on stamped headed notepaper, should state the dates that you were unfit/unable to attend university or that your performance or ability to perform may have been affected. It should also be noted that supporting documentation must be consistent with the application in terms of matters such as dates, circumstances, etc. The Science Programme Board reserves the right to reject any application where there are discrepancies between the supporting documentation and the application

For full details of the extenuating circumstances policy visit:

Extenuating Circumstances Policy

Late Submission of Coursework Policy
(please note that this is a separate policy and process to the applications for Extenuating Circumstances)

 

DEADLINE FOR THE AUTUMN TRIMESTER EXAMINATION PERIOD 2019-2020.

If you are affected by Extenuating Circumstances during the Autumn Trimester examinations, you must complete an online application for Extenuating Circumstances and submit supporting documentation to the Science Office (Room E1.09) no later than 4pm on Wednesday, 8 January 2020