The University acknowledges that with the changing circumstances around COVID-19, the constant stream of information around what to do, particularly in relation to the examinations, it can be difficult to navigate and can lead to anxiety.
The following is a summary of key information that you will need to be aware of in relation to your examinations.
This information applies to all assessments scheduled/due for submission between 22 November 2021 and 23 December 2021.
If you are unwell before or on the day of your exam or if you are affected by one of the following circumstances, you should NOT attend the assessment and instead, apply for Extenuating Circumstances.
You should not attend your in-person exam if:
- You are COVID-19 positive
- You are ill (not COVID-related circumstances)
- You are a close contact
- You are high risk/living with very high-risk individuals
- You are particularly anxious to attend in-person exams due to the perceived risk of infection.
You can apply for extenuating circumstances for online, in-person exams and other terminal assessment submissions (e.g. assignment, essay) if:
- You are too unwell, due to COVID-19 or other non-COVID-19 illness, to undertake your exam(s)/assignment
- You are not displaying symptoms but are required to self-isolate or restrict your movements and you do not have suitable internet.
Students can self-certify that they can’t attend the exam, however, where possible and if available, details or supporting evidence (e.g. text from HSE with positive COVID-19 diagnosis) should be provided in your application. The deadline for receipt of Extenuating Circumstances applications is Tuesday, 4 January.
If you can’t attend your assessment due to the above circumstances, upon approval of the Extenuating Circumstances application, the following will apply:
- You will be provided with an alternative assessment opportunity
- This will be treated as your first attempt at the assessment; capping or grade penalties will not be applied
- Your Module Coordinator will provide you with further details of your assessment
- Assessment will take place in early January and will be online
- You will not be able to attend the same assessment in December and January.
Further detailed FAQs on in-person exams
Further detailed FAQs on online assessment
What measures is UCD putting in place for in-person exams in the University’s exam centres?
UCD is following national guidelines in relation to in-person exams to ensure the environment is as safe as it can be. Examples of this include:
- Capacity in all the Exam Halls has been reduced
- Examination desks will be distanced in line with national guidelines
- Hand sanitising stations and signage will be located throughout the exam centres. Students will be asked to sanitise hands prior to entering the exam hall
- Students and invigilators will be required to wear face masks while in indoor settings
- Extra Exam Helpers are being recruited to help guide you to enter and exit the exam halls
- Each exam centre is currently undergoing review with regard to ventilation and CO2 levels, CO2 monitors are being put in place
- Invigilators will receive specific guidance in relation to COVID-19
- Nurses and/or paramedics will be on hand to support students who feel or become unwell during an exam.
Further information on all measures being applied and any specific instructions or requirements of you relating to exam centres will be communicated to you, via your UCD email, ahead of the commencement of the exam session.
How do I apply for temporary examination supports?
Information on how to apply for temporary examination supports can be found on UCD’s Access and Lifelong Learning website. The closing date for applications is Friday, 3 December 2021 at 12pm (Midday). Only emergency requests where injuries are newly acquired after the deadline (not pre-existing conditions) will be considered after this date.
Temporary Exam Supports are intended for students who have an injury or temporary condition, with documentation dated within 4 weeks of the application for Temporary Exam Support. Students with ongoing conditions, including those who have applied for temporary exam supports previously, are invited to apply for ongoing support and should contact firstname.lastname@example.org for advice.
Students with a disability, ongoing illness or specific learning difficulty are not eligible for temporary exam support and should contact email@example.com for advice.
Unfortunately, students with an infectious/contagious illness, including COVID-19, flu, mumps etc, cannot be accommodated in the exam halls.
Should I apply for Temporary Examination Supports for in-person exams if I am feeling unwell?
No, if you are feeling unwell, you should follow HSE guidelines and not attend your in-person examination. If you are unable to sit your exam or complete it on the day, you should contact your Module Coordinator and submit an Extenuating Circumstances application. Please see the UCD Extenuating Circumstances policy for further details.
What if I think I have or have been diagnosed with a contagious illness (e.g. swine flu, mumps, chicken pox, measles, gastroenteritis etc.)
If you think you may have a contagious illness, you must not attend in-person exams.
If you think you will miss an exam or you have missed an exam, you should contact your Module Coordinator and submit an Extenuating Circumstances application. Your Student Adviser will also be able to provide you with guidance and support. Please see the UCD Extenuating Circumstances policy for further details.
I think I just have a cold, can I attend my in-person exam?
No, if you are suffering from a new onset cold or flu-like illness, you should remain off campus and must not attend in-person exams.
What if I have had a PCR test and I am waiting on my results, can I attend my exam in the meantime?
Please see the HSE website for advice on restricting your movements or self-isolation depending on your symptoms and vaccination status.
I am finding it difficult to get a PCR test appointment, or my PCR test appointment is scheduled for after my in-person exam is scheduled to take place, what should I do?
If you have COVID-19 symptoms, or have been identified as a close contact and are awaiting PCR test results, or have any contagious illness, you are not permitted to attend in-person exams (even in isolation, as invigilators would still be at risk).
You are advised to follow HSE guidelines until you are well enough to return. You should attend only when a medical professional deems that you are fit to sit exams and are no longer contagious. If you have missed exams, you should apply for Extenuating Circumstances.
What if I have been in close contact with someone who has been diagnosed with COVID-19, can I attend my exam?
Please see the HSE website for the latest advice on restricting your movements if you have been a close contact.
I have received a positive COVID-19 diagnosis but I am not displaying any symptoms, can I attend my exam?
Students with COVID-19 or any contagious illness are not permitted to attend in-person exams (even in isolation, as invigilators would still be at risk).
You should contact your Module Coordinator for academic advice. Your student advisor will also be able to provide you with guidance and support. Please see the UCD Extenuating Circumstances policy for further details