UCD Archives is on the main UCD campus at Belfield, Dublin 4, and can be reached by car or by public transport, taking the 39A or 46A bus from the city centre. The 39A terminus is on campus and the 46A stop is located across the Stillorgan Road, in front of the Montrose Student Residence (formerly the Montrose Hotel). Information on travelling to the campus is available on the university website. Due to the heavy demand on parking facilities on the Belfield campus, visitors are strongly recommended to use public transport. Visitors travelling by car may be asked by university security personnel to state the purpose of their visit before being given access to parking facilities. Pay and display parking facilities are available but are often full. Transportation and maps.

UCD Archives is located in the James Joyce Library and can be reached by taking the signposted pedestrian walkway between the library and agricultural buildings. We cannot be reached through the main library entrance.

  • What do I need for admission?
  • How do I make an appointment?
  • Opening Hours
  • What information is available on collections?
  • What restrictions affect access to collections?
  • Requesting and handling documents
  • What can I take into the Research Room?
  • Copyright and Data Protection
  • Provision and requesting of copies

All researchers must have a current reader's card and an appointment.

A reader's card will be issued on a researcher's initial visit after the completion of a research application form. It is valid until the end of the calendar year of issue.

Cards must be renewed annually.

You may contact UCD Archives in any of the following ways:

By email: archives@ucd.ie.

By telephone: +353-1-716 7555 during Research Room opening hours

By letter: UCD Archives, James Joyce Library, University College Dublin, Belfield Dublin 4, Ireland

UCD Archives reading room opening hours are

Monday–Thursday: 10.00–17.00
Friday: 10.00–16.00

Confirmed appointment is essential

University Closures 2017

The reading room will close for the Christmas holiday period at 17.00 on Wednesday 20 December. It will re-open on Thursday 4 January 2018 at 10.00. 

The Collections pages provide access to information on the three categories of collections in UCD Archives: Deposited Collections; University Archives; and Franciscan manuscripts.

The Deposited Collections and University Archives pages give general descriptions of the content of individual collections as well as specific detail on collection reference codes, size and covering dates of collections; and information on access including restrictions on access to individual collections. A finding-aid for each collection will be consulted in the Research Room to identify specific documents relevant to one's research.

The Franciscan MSS pages give a synopsis of the development of the collection; the basis of its transfer to UCD Archives; and some sample images. The digitisation of the manuscripts began in Autumn 2003 in conjunction with the ISOS project. Images from a large number of the manuscripts are available on the ISOS website.

Collections are made available for research only when they have been fully processed and an appropriate finding aid, usually a descriptive catalogue, constructed.

Both Deposited Collections and University Archives are subject to a thirty year rule.

Deposited Collectionss may be subject to additional restrictions or access requirements. In particular, application to the owners or trustees of certain collections is necessary before access can be granted.

Access to collections or parts of collections may be withdrawn from time to time as material is removed for conservation or preservation reformatting.

Further information on access to individual collections can be found in the Deposited Collections section of this website. Click on the link for an individual collection and scroll to the end for specific information on access to that collection. The absence of a named collection from the website may be taken as a reliable indication that it is not available for research, usually because it has not been processed.

As part of UCD Archives' collection management strategy, material is routinely reformatted and made available for consultation in surrogate form, on microfilm or in digital format. This material may be requested in the research room and consulted without delay. The access section at the end of each collection description on the Deposited Collections pages indicates whether that collection is produced in microform.

Where a surrogate is not available, making it necessary to produce material in original form, curatorial staff will attempt to identify in advance of a researcher's visit the material the researcher wishes to see and to have it available on arrival. If a researcher has specific reference codes to identify material when making an appointment, this will greatly assist. Where reference codes are not available to a researcher in advance of their visit, material may be requested on arrival. and will be produced at

Original material will be retrieved at 11.00 and 14.00 hours only.

The handling of original documents is subject to the specific guidelines included in Rules for Researchers a copy of which researchers will be given before they complete a research application form.

Pencils, notepaper, laptop computers and other PDAs are allowed in the Research Room. The use of pens of any kind is prohibited, as is the use of all photographic, photocopying or scanning equipment and voice recorders. Further information is available in the leaflet Rules for Researchers. Lockers are provided for the deposit of cases and bags. The use of mobile phones in any area of the department is prohibited. They should be powered off and placed in a locker.

Copyright

Archives are copyright and are subject to the restrictions on reproduction and publication included in the Copyright and Related Rights Act, 2000.

A single copy of a document may be provided under Section 67 of the Act provided that a researcher requesting a copy of a document signs a declaration that the copy is for the purposes of research or private study only and that it will not be used for any other purpose. The signed declaration is a requirement under Statutory Instrument 427 of 2000.

University College Dublin does not, in many instances, own or administer the copyright in collections deposited in UCD Archives; and cannot therefore give permission for quotation from or publication of documents from those collections. It is the researcher's responsibility to secure the permission of the copyright owner and comply with copyright law in all other respects.

It is UCD Archives’ view that the requirements of copyright law and its own obligations to its depositors do not permit the use of digital cameras in the Reading Room.

UCD Archives may be able to offer guidance on the ownership of copyright in certain collections.

Data Protection

Under the Data Protection Acts 1988 and 2003, researchers have a responsibility to ensure that the personal data contained in any archives to which they are granted access, is used solely for the purpose of historical research and not for any purpose which could cause damage or distress to the subjects of the data.

Researchers should also be aware that the Acts require that the results of their research, or any resulting statistics published or used, are not made available in a form that identifies any living individual featured in the data. The personal data to which researchers gain access must not be disclosed to any other individual. Researchers undertake to protect from unauthorised disclosure to any party, any copies of material, or any notes taken during their research in UCD Archives, which contain personal data.

Provision of Copies

The terms under which certain collections are deposited prohibit the provision to researchers of copies of any documents in those collections. Where no such prohibition exists, UCD Archives can provide printouts from microfilm, PDFs and digital images of items in our collections. Where no surrogate exists, photocopies of original documents may be provided subject to the absolute discretion of the Duty Archivist that photocopying presents no risk of damage to the documents. To be suitable for photocopying documents must be in good condition, loose, flat, and less than A3 in size.

Photocopies of pages from bound items will not be provided under any circumstances. These include notebooks, pamphlets, periodicals and journals, as well as larger bound volumes.

In the case of bound items, it may be possible to provide scanned images.  

Price List

 

Photocopying

€1 per page

Printout from microfilm

€1 per page

Extraction of PDFs

€1 per page

 

 

Ordering Digital Images (400dpi JPEG)

 

Where image is already digitised

€10 per image

Where image is not already digitised

€20 per image

 

As required by Statutory Instrument 427 of 2000, made pursuant to the Copyright and Related Rights Act 2000 charges include a contribution to the general expenses of UCD Archives. Please note that payment can be only be accepted online:

http://www.ucd.ie/archives/payments.

Requesting copies

All requests for copies and photographs must be made on a UCD Archives copy request form. More than one item may be requested on the same form. The form includes a declaration that the copies will be used for research and private study only.

All copy request forms must indicate the number of pages to be copied. All requests for copies must be accompanied by payment. It will not be possible to process any requests for copies until payment has been received.

Requests for copies from microfilm must include specific page references or descriptions unless a request is being made for a copy of a complete item in which case the collection code and item number will be sufficient. Failure to identify items exactly may result in delay or the material not being copied.

In the case of copies from microfilm, researchers should note that the quality of any copy will be dependent upon the quality of the image on the film. Copies of newscuttings in particular are generally unsatisfactory. Copies deemed to be of less than serviceable quality will not be provided.

In order to manage the current volume of copying requests, all such requests will be dealt with on a weekly basis on Fridays.

Commercial copies 

Requests for digital copies of photographs and documents for use in exhibitions, publications (online and in print) and documentaries are also subject to copyright and data protection legislation and require additional documentation. All such requests should be made to the Principal Archivist well in advance of any deadlines (we recommend that a minimum of four weeks' lead-time be given to any digital imaging request).