What is changing?

• Buy and receipt goods and services
• Process invoices and make payments
• Set up and manage suppliers
• Handle scholarships and ad hoc payments
• Meet our internal and external reporting requirements in these areas
• Manage staff expenses

Staff expenses

• Moving to a truly digital experience, mobile enabled for ‘on the go’ access
• Easy upload of expense claims and supporting docs
• Quick approval process for expense claims
• No more online excel forms!

Improved Supplier management and Visibility 

• Clear visibility of what suppliers are currently available and what goods / services they provide
• Tendered, contracted suppliers are highlighted (ensuring compliant spending) with UCD policies linked in the system
• We say goodbye to eProcurement!

Interactive Dashboards 

• Access to customisable dashboards which prompt actions for you to complete based on your role (e.g. notification of expenses that need approval).

• For more information, visit the 'Buying, Expenses and Payments' section in our most Frequently Asked Questions. 

• Manage income collection for the University across our various income sources (including educational income and income from research and state bodies)
• Manage our existing University customers and set up new customers
• Generate invoices
• Generate refunds

Income Management 

• We will have one, central place to view all of our income  receipts, instead of data being housed in multiple systems
• We will have access to enhanced reporting for our income sources and our debt sources too
• We will say goodbye to eFinancials, with financial reporting now moving to Workday!

Student Self-Service 

• A way for students to view and manage their fees and other associated UCD costs in one single place will be introduced

• For more information, visit the 'Collecting Income, Managing and Invoicing Customers' section in our most Frequently Asked Questions. 

• Collect and process our financial data
• Produce the University's financial reports
• Enable pertinent financial information via Workday, giving access to meaningful and timely reporting
• Support financial planning
• Support enhanced compliance and controls in financial processes

Reporting

• ‘One source of the truth’, our financial data is produced from one system, instead of multiple sources. 
• Self service reporting, relevant data is available for you when you need it via your own Workday account.

Planning

• Financial planning and analysis becomes easier, with transaction and spending information becoming more accessible. If you are a budget holder or have access to a cost centre, it will be easier for you to track your spending versus.
• Financial insights available via Workday reporting, making it easier, for example, for College Principals to plan and forecast for their Colleges.

• For more information, visit the 'Management Information and Financial Planning' section in our most Frequently Asked Questions. 

• Track and account for fixed assets
• Monitor and report on research and other projects
• Check eligible expenditure on research projects

Research Projects

• Project budgets will be held at a greater level of detail in Workday than eFinancials, which will allow it to check that expenditure is within budget and in an approved spend category when you raise the requisition.
• Workday will include modern reporting tools that allow you to view the spend and  budgets of your project and let you “drill down” to the underlying transactions.

Assets

• Workday will include a Fixed asset register that is integrated with the purchasing system, so that when you purchase an asset it is automatically tracked

• For more information, visit the 'Research Projects and Capital Assets' section in our most Frequently Asked Questions.