Policy on Penalties for Incomplete Submission

For the attention of students of the School of English, Drama and Film (July 2014)

Policy on Penalties for Incomplete Submission (of electronic and hard copies of assessments) in modules using Safe Assign

  1. Students are required to submit both a hard copy and an exactly replicated electronic copy of their major non-exam assessments by the deadline advertised for each assessment. For all modules using Safe Assign, any one major assessment submission remains incomplete and, therefore, non-valid until both hard and electronic copies are in.
  2. Electronic submission should be completed using the Safe Assign process, as detailed in the instructions available on the Blackboard site for individual modules.
  3. Electronic submission of major assessments under Safe Assign is mandatory for all modules which use Safe Assign and should be completed by the deadline advertised for each assessment.
  4. The School retains the right to apply a penalty to assessments which remain incomplete due to the absence of electronic submission, by entering a No Grade (NG) result for that assessment. In addition to denying the marker an important tool for guiding the student with regard to their use of sources, the (absent) electronic copy may have led to plagiarism being discovered, or to a higher proportion of plagiarism being found than could have been detected using the hard copy alone. Where the electronic version is not uploaded, the student is effectively prompting the module convenor to question whether he or she may have plagiarized.
  5. The School retains the right to apply a penalty to assessment which remain incomplete due to the absence of the hard copy submission. The electronic version of an assessment does not substitute for the hard copy. The School reserves the right to enter an NG where the electronic copy has been uploaded but the hard copy has not been submitted to the School office.
  6. Where a student has uploaded the electronic version on time, but has submitted the hard copy late, this still constitutes late submission, and penalties will apply in the usual manner (two grade points deducted for assessments submitted up to one week late, and four grade points for assessments up to two weeks late). Penalties apply in all cases where the hard copy is submitted late, irrespective of whether the electronic copy has been uploaded on time, unless the module co-ordinator has agreed an extension under the usual procedures. (To apply for an extension, the student must use the Late Assessment Submission form available outside the School office; if they cannot come to college, they should email the convenor with full details; the maximum period for this extension is, as usual, two weeks. After two weeks, no version of the assessment can be marked unless the student successfully applies for Extenuating Circumstances to the BA Programme Board, using the special application form for that purpose, and supplying supporting evidence in the normal way.) The availability of the electronic copy does not in itself constitute a reason for an extension, but it may support a student’s application for same where they argue that unforeseeable circumstances (which they must detail) led to the late submission of the paper copy of their essay.
  7. Where a student has submitted the hard copy of the assessment on time, but has submitted the electronic copy late, this still constitutes late submission, and penalties will apply in the usual manner. See point 6 above for penalties and extension applications.
  8. Where a No Grade result has been entered because of non-submission of either the electronic or hard copy version of an assessment, the Second Reading process is not available.
  9. The School reserves the right to revise these procedures in exceptional circumstances.