Graduands choose to graduate in absentia for multiple reasons; whether it is that they are unavailable on the day or they are abroad, we are always willing to accommodate any graduand.
**Please note that our ceremonies are now being live-streamed, so your name will still be called out during the ceremony. Links to these live streams will be available here. Webinar Links to Our Conferring Ceremonies. If you do not wish for your name to be called out, this option will also be available when you are confirming your absence.**
Once you receive your invitation email, you should do the following:
- Check your SISWeb to make sure your name is spelt correctly. However, we would recommend that you check your name after receiving your final results.
- When you are confirming your absence, please ensure that your address is correct. There is also a box called 'Temporary Address for Scroll' where you can put in a new address if it has recently changed.
This is what the tube envelopes that we use for posting look like.
They are white, with the UCD logo and our return address is in blue.
Changing your home address
If you have recently moved or if your address is incorrect on the system, you can change it through SISWeb. However, you should make note of the following:
- We will be posting out your scroll to your home address, not your term address. If you are still living in UCD for a few months after your conferring date, you should type it into the 'Temporary Address for Scroll' box when you are confirming your absence.
- We do not post out the scrolls with a tracking number. So please ensure that your address is correct and that it includes an eircode or zipcode, as it could get lost without a full address.
- If you are an international student and your address is overseas, we would also recommend that you include a phone number in your address; this will help your scroll reach you more effectively.
- If your home address is in a country with a different writing system other than English (e.g. China and Korea), you can also include your address in these characters as well as English, if you feel it makes the process of posting easier. You can type it into the 'Temporary Address for Scroll' box when you are confirming your absence:
- Chinese Hànzì (漢字)
- Korean Hangul (한글)
- Arabic (اَلْعَرَبِيَّةُ)
- Cyrillic (кирилиця)
- Devanagari (देवनागरी)
If you have not received your scroll within a reasonable amount of time, we recommend the following actions:
- Check to see if a neighbour has taken in the scroll. This sometimes happens if the individual receiving the scroll is out at the time.
- Check to see if a 'missed delivery' card has been delivered to your address by your postal service. This often means that your post box was too small to fit the tube envelope. In this instance, you will need to collect your scroll at your local sorting office within a reasonable amount of time.
- If your scroll was not at either of the above, we would recommend visiting your local post office to see if they have it. A picture of our tube envelope is above, you can show this to the agents in the post office.
- If you have not received your scroll for 2 months if your home address is in Ireland, UK or Europe, or 4 months if your home address is in a country outside of Europe, please contact us. We can check to see if your scroll has been returned.
- If your scroll has not been returned, we normally deem the scroll lost and order you a new one from the National University of Ireland and send it out to you again. We would normally do this if the scroll has been missing for 3 months if your home address is in Ireland, UK or Europe, or 6 months if your home address is in a country outside of Europe. In this instance, we recommend that you change your address to an address you have access to and may be easier to reach.
- If you have not received your scroll in over a year since your conferring date, you will need to contact the National University of Ireland to order a new scroll. You can contact them here.
Damaged or Incorrect Scrolls
If you have received your scroll by post and it has been damaged, you will need to contact us. You will need to include a picture of the damaged scroll for assessement. We will then assess the damage and determine if a new scroll can be ordered. Once we confirm whether or not you will get a new scroll, do not throw out the damaged scroll, just return it to us and we will destroy it in our office.
If you have received an incorrect scroll, you willl need to let us know immediately. You will then be requested to return the scroll to our office and we will send you the correct scroll.
Contact UCD ConferringGround Floor - Open Plan, Tierney Building, University College Dublin, Belfield, Dublin 4
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