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Digital Office Autumn 2023 Webinar Series

Wednesday, 30 August, 2023

Digital Office Webinars Autumn Series 2023 in white text on a red background with graphic screens and a blue computer screen to the left with a red play button. The Digital Office logo to the bottom left.

Have you been wondering about best practices for hosting hybrid meetings? Did you know that Google Chat offers a supported alternative to WhatsApp groups?  And, were you aware that all UCD staff can access SurveyMonkey?

The UCD Digital Office is here to help.

Digital Tools Webinars 

Based on your feedback, we are offering a varied programme of webinars (and one live session) this autumn. Join us to learn how to get the most out of our online tools, enhance your digital skills and most importantly - to save yourself valuable time.

Book your place today, spaces are limited.

Session Information 

Find out more about each session:

Title Date and time Description Who is this for? Booking Link
Running effective hybrid meetings (on-campus session) Wednesday 27th September 2023,

Join us for a one hour on-campus session showing how to use a DTEN screen in a UCD meeting room, covering Zoom etiquette, ensuring meetings are secure and discussing best practices for running meetings with participants onsite and on Zoom. 

More about Zoom and DTEN

This session is targeted at beginners and could be helpful if you'd like some guidance with using Zoom and DTEN screens.  Book here
Running surveys at UCD: SurveyMonkey and Google Forms (online) Thursday 5th October 2023,

Do you frequently run surveys? Did you know all UCD staff can get a SurveyMonkey account? Join us for a one-hour session detailing how to sign up for SurveyMonkey, its top features, the data protection measures we have undertaken - and when you could use Google Forms or SurveyMonkey. 

More about SurveyMonkey

This session could be helpful for anyone who wants to learn more about the survey tools available for staff at UCD. Book here

How to manage your team's files effectively in Google Drive (online)

Thursday 19th October 2023, 

Google Drive is the recommended secure system to store and share files at UCD. In this 1-hour session, we discuss Shared Drives and showcase a suggested folder structure for a typical School or unit, best practices for sharing files (and what is the difference between a Shared Drive and Shared with me), how to best ensure confidentiality, how to transfer ownership of files, and the quota extension process if needed. 

More about file sharing and storage at UCD

This session could be helpful if you have questions about how best to save and share team files.

Book here

Using your Google Calendar to save time: tips and tricks (online) Thursday 9th November 2023,

Google Calendar has a ton of useful features! Did you know you can set your working hours and location, check anyone's availability at UCD to find meeting times, schedule appointment slots, create a team calendar and more? This 1-hour session showcases some of the features to save you precious time in your working day. 

More about Google Calendar

This session could be useful for anyone interested in exploring scheduling features to save time day-to-day.

Book here

Google Chat and Spaces Thursday 23rd November 2023,

Did you know: Spaces on Google Chat is a supported and effective alternative to Whatsapp groups? And more besides - Spaces on Google Chat are more than just group chat: a Space is a central virtual ‘room’ where groups can stay connected in UCD’s hybrid work environment. You can have a Space with both UCD and non-UCD members and can share files and assign tasks.

More about Google Chat

This session could be helpful for anyone who wants to explore quick and effective communication methods within their team or project. Book here

Booking Details 

All UCD staff can book a space using the UCD Booking Centre.

Heading out of office? Help yourself prepare, using our digital tools.

Thursday, 29 June, 2023

Holiday Season tips in text over a yellow sun imposed on a blue background.  Digital Office logo on the bottom right

As summer is upon us, many of us are getting ready to take that well-deserved break.
We have some tips to help you prepare for your time off, using our digital tools.


Set an out of office autoresponse in your email.

  • Find step-by-step instructions in this UCD IT Services Knowledge Base article.
  • What sort of info should you include in your message? Alternative contact details, the date you’re back and links for help and guidance. See here for tips and examples of out of office messages.

Screenshot of Gmail settings showing where to find the out-of-office response

Google Calendar

Create an out of office event to mark yourself as unavailable in calendar. When you indicate that you’re out of office, your calendar will automatically decline all meetings during that time.

Top tip: Schedule some catchup time on your calendar for the morning you return from leave.

Want to know more?
Contact us

If you have any suggestions, feedback or queries on the material in this website, please feel free to contact us via the Get Help form on the UCD IT Support Hub.

WST Summer School 2023: Using Spaces on Google Chat for project or team communications

Thursday, 29 June, 2023

Poster for WST summer school 2023

Did you know: you can have a Google Space with both UCD and non-UCD members? you can share files and assign tasks in a Space?

Join us at the WST Summer School this July for a hands-on session about Google Spaces.
Numbers are limited, book your place today!

  • What:  Learn how to set up and tailor a Space for your team’s needs in this hands-on session from the UCD Digital Office. Spaces on Google Chat are more than just group chat: a Space is a central virtual ‘room’ where groups can stay connected in UCD’s hybrid work environment. Google Currents communities have also recently migrated to Spaces. This session could be helpful for anyone who wants to facilitate quick and effective communication within their team or on a project.
  • When: Tuesday 11th July, 2023 12:00-13:00

  • Where: Ardmore Annex (onsite only)
Book your place today on InfoHub.

Find out more about the WST Summer School from UCD Agile.