Ad Hoc Payments - General

Ad Hoc Payments

Ad Hoc Payments are used to reimburse individuals who have incurred expenses on behalf of the University or to process refunds where appropriate.

This payment method should not be used by UCD staff or UCD students, who must follow the reimbursement procedures through Workday.

Here is the Ad Hoc Payment Request Form. The form should be completed by the claimant and returned to the authoriser, who will then approve it and assign the appropriate charge codes to the document. 

The claimant must complete an Ad Hoc Payments form and attach a receipt to the value of their claim together with  supporting documentation showing the purpose of the expenditure.  Claimants must forward a copy of the claim and the attachments  to their Authoriser. Once approved  the form should be sent by the authoriser to (opens in a new window)nonstaffpayments@ucd.ie for processing. 

Please note the following:

• We can only accept one claim per form. Multiple claims on the one form will be rejected.

All details must be filled in on the form, and the form digitally signed by the authoriser (nitrosign signature is required).