Engagement of Consultants

Corporate consultancy includes all consultancy agreements formally contracted by the University with management consultancy firms or other firms of specialist professional advisors.

All corporate consultancy contracts with a value in excess of €10,000 (exclusive of VAT) must be approved in advance by the Bursar on behalf of the Advisory Group and notified to the Finance Remuneration and Asset Management Committee on a yearly basis. All requests to appoint consultants should detail the reasons justifying the appointment. This requirement will also apply to contracts which are below the threshold but where the cumulative payments are likely to exceed €10,000 in any twelve month consecutive period.  

Evidence of Quotations

Evidence of quotations received must be provided as part of the approval process. Please review UCD's quotation and tender thresholds. Assistance in preparing tender documents and general procurement advice is available through the UCD Procurement Office.

Terms of Reference

Clear written terms of reference in relation to the proposed appointment must be presented. No open-ended contracts should be awarded. A performance review process should be included in the terms of reference.

Tax Clearance

An up to date tax clearance certificate must be presented before any payment can be processed. 

Withholding Tax

Withholding tax will be deducted from all consultancy payments.

Payment

No payments in excess of the agreed contract price should be processed.

Purchase Order

A UCD purchase order form should be issued in respect of each consultancy contract.