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VLE Retention Policy



Welcome to the Virtual Learning Environment (VLE) Retention Policy page which provides information for both staff and students on the VLE Retention Policy.

The Virtual Learning Environment (VLE) Retention Policy outlines the guidelines and procedures for managing digital content within our VLE (D2L Brightspace) along with other integrated services which support teaching and learning. The policy is designed to ensure the security, integrity, and compliance of user data and digital assets.

The VLE Retention Policy governs the retention and management of digital content within the Virtual Learning Environment.

Policy Details

As a user of the VLE, your cooperation and adherence to the VLE Retention Policy are crucial. We encourage you to familiarise yourselves with the policy guidelines.

The VLE retention policy ensures that students and faculty have appropriate access to course materials within 'My Learning' for varying durations, consistent with academic progression and administrative requirements. This policy aligns with the university's recommended thirteen-month retention period for all assessed work and outcomes. Additionally, the policy encompasses not only the native VLE components but also integrated services for example virtual classroom and video management solutions, aiming to create a cohesive and comprehensive retention framework across all educational technologies.

Policy Implementation: The policy will be implemented commencing Summer 2024. Further support and training will be made available in the coming weeks and months.

Accessing the Policy

To access the full VLE Retention Policy, please click the link below:

Virtual Learning Environment (VLE) Retention Policy


This policy is subject to change and may be updated periodically. Users are encouraged to check back regularly for the latest version.

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Further Support

If you want further support with this service, the (opens in a new window)IT Services Support Hub is full of useful how-to guides and articles on our services. Just pop your question or keywords into the search bar.
If you cannot find what you are looking for, you can open a support call via the IT Services Support Hub and a member of the team will be happy to assist you.

UCD IT Services

Computer Centre, University College Dublin, Belfield, Dublin 4, Ireland.

Contact us via the UCD IT Support Hub: www.ucd.ie/ithelp