UCD Registry - Admissions processes applicant data in accordance with the Universities Act 1997 and the University Statutes.
UCD holds a joint data controller agreement with the Central Applications Office (CAO) under which CAO shares the data collected from applicants to UCD.
Main Purpose of Data Processing
Data processing is undertaken for the purpose of assessing the application for admission to an undergraduate course in UCD in an efficient and fair manner. UCD retain the function of making decisions on admissions. Places offered through the CAO system are dispensed in accordance with formally-adopted and pre-published procedures. Data processing of personal data will be undertaken by UCD or the CAO for purposes directly related to this purpose. In some cases this may involve sharing data with other offices in UCD who are involved in the decision making process.
Other Purposes of Data Processing
UCD may directly provide you, the data subject, with information about UCD, your application and the course(s) applied for. UCD may also use the data for business intelligence and statistical analysis at aggregate level where the confidentiality of personal data will be maintained.
The personal data will not be used for any other purpose other than the main purpose and those purposes listed above.
It is your responsibility:
- To provide full and accurate information in the application and to notify the University and CAO of any changes or corrections made to the original application. We (UCD) may request verification from the issuing authority of any or all details on documentation presented. If documents are found to have been falsified the awarding body will be notified.
- To keep your application number secure: UCD will assume that anyone who is able to quote your CAO application number is authorised to make changes to your application or act on your behalf.
- By accepting an offer, you agree to abide by the rules and regulations of the University and the data in your application then forms the basis of your student record.
Under GDPR you have the right to have inaccurate personal data corrected – this correction must be made with the originator of the data (e.g. CAO for data provided by you on the CAO form).
You have the right to have your personal data removed or anonymised. If you request this after offers have been made to you, this data will not be deleted as it is required in the public interest to record potential college acceptances for the purposes of the administration by higher educational institutions of the free fees scheme. If you have already accepted a place, your record will then be subject to the student records policy.
This is not an exhaustive list of your rights under GDPR.