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Data Processing - Direct applicants

If you choose to apply via www.ucd.ie/apply your personal data will be collected as an essential part of the application process.

Main Purpose of Data Processing

Data processing is undertaken for the purpose of assessing the application for admission to a course in UCD in an efficient and fair manner. Processing may be carried out by UCD Registry – Admissions, the Programme Co-ordinator, the International Office or other personnel in UCD who are involved in the decision making process. Data processing of personal data will be undertaken by UCD for purposes directly related to this purpose. You will also receive reminder and update communications from the applications system at various stages in the process; these are an integral part of the process.

Please note: a limited amount of personal information is collected when you create an account. You may receive some communications relating to entry before you submit an application and you can choose to opt out of these communications.

Other Purposes of Data Processing

UCD may directly provide you, the data subject, with information regarding UCD, your application, and the course(s) applied for. If your application has been made via an agent, UCD may share details of the outcome with that agent. UCD may also use the data for business intelligence and statistical analysis at aggregate level where the confidentiality of personal data will be maintained.

The personal data will not be used for any other purpose other than the main purpose and those purposes listed above.

Your responsibilities

It is your responsibility:

  • To provide full and accurate information in the application and to notify the University of any changes or corrections made to the original application. We (UCD) may request verification from the issuing authority of any or all details on documentation presented. If documents are found to have been falsified the awarding body will be notified.
  • To keep your application number or applicant ID number secure: UCD will assume that anyone who is able to quote your application number or applicant ID number is authorised to make changes to your application or act on your behalf.
  • By accepting an offer, you agree to abide by the rules and regulations of the University and the data in your application then forms the basis of your student record.
Your rights

You have the right to withdraw consent for processing your data. However, this would mean we would be unable to process your application further and your application and any offers arising therefrom would be cancelled. If you have already accepted a place your record will then be subject to the student records policy.

This is not an exhaustive list of your rights under GDPR.

Applicant Privacy Statement

Main UCD GDPR website.

Contact UCD Registry

University College Dublin, Belfield, Dublin 4, Ireland.
T: +353 1 716 1555 | Location Map(opens in a new window)