Payment Information
What is the rate of pay for invigilation work?
Invigilation rates are outlined in your offer email and may vary depending on your role. Typical rates are:
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Standard Invigilator and Exam Helper: €16.14 per hour
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Scribe (Newman Exam Centre Only): €22.14 per hour
When will I be paid?
You will be paid after your invigilation work is completed, and only if all required steps have been followed correctly, such as submitting your hours on time and having them approved. Payments are usually issued on the last day of each month, provided everything is in order before the payroll deadline.
Where will my pay be received?
Your pay will be received into the Irish bank account you provide when setting up your payroll details. It is important to keep your bank details up to date to avoid payment delays.
What happens to my pay if I don’t have a PPS Number?
If you do not provide UCD with your Personal Public Service Number (PPSN), or if your job is not registered with Revenue, Emergency Tax will be applied to your pay. This means you may pay more tax than usual until your details are updated. For more information, visit the UCD New Members of Staff webpage.
How will I be paid?
All UCD Assessment invigilators are paid through Unijobs, UCD’s payroll partner.
Once you receive your assigned invigilation hours, you must complete the following forms immediately. Do not wait until the exam session begins:
When should I register with Unijobs?
You should register with Unijobs as soon as you are offered an invigilation position. The registration process can take up to two weeks, so starting promptly will help ensure you are set up and ready to work in time. To assist you, please read the short registration guide .
I registered with Unijobs previously. Do I need to register again?
No. You only need to register with Unijobs once. If you have already completed registration with them, even for a position that is not invigilation, you do not need to register again.
What if I have changed my bank details?
If your bank details have changed since you were last paid by Unijobs, you must update them to avoid payment delays. To do this, complete the (opens in a new window)Unijobs Bank Details Form.
Who approves my hours?
Your hours are reviewed and approved by the UCD Assessment Exams Office or your designated supervisor before being processed for payment.
What should I do if my hours are not approved?
If your hours are not approved, due to an error, mismatched records, or no record of work, you will receive an email notifying you. Review your hours carefully, correct any mistakes, and resubmit for approval. Ensure this is done in time for the payroll deadline. It is your responsibility to ensure your hours are accurate. For help with submitting your hours, please read this guide.
What happens next after completing the forms?
After you complete the necessary forms, Unijobs will contact you with further details about your registration and payment.
What should I know about tax and my Unijobs payment?
Unijobs recommends managing your tax credits via (opens in a new window)Revenue’s MyAccount service.
If you split your tax credits across more than one job, one job may be taxed on a Week 1 basis, meaning tax is calculated on each payslip rather than your annual income. More information can be found on the
(opens in a new window)Revenue: Week 1 Basis webpage.
Unijobs also recommends completing a PAYE Income Tax Return at the end of the tax year to check if you are due a refund.
What if I have questions about my payment?
For all payroll-related questions, please contact Unijobs directly:
Unijobs manages all payroll matters for UCD Assessment Exams Office invigilators.
Expenses Information
Expenses for car parking are only reimbursed with prior approval for off-site Assessment organised exams, such as OSCEs. Without prior approval, car parking receipts cannot be refunded.
How to Submit an Expenses Claim
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Request the form
Contact the Unijobs at (opens in a new window)payroll@unijobs.ie to request an expenses form. They will send it to you via DocuSign. -
Complete the form
Fill in the form. -
Payroll review
Once you submit the form on DocuSign, it will be sent to the Unijobs Payroll Team. -
Line manager approval
After Payroll approval, the form will be sent to the UCD Assessment Exams Office for approval. -
Final copies
When all signatures are complete, copies will be sent to you, the Unijobs Payroll Team for processing, and the UCD Assessment Exams Office. -
Important
Incomplete forms will not be processed and may result in delayed payment.