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UCD SIRC Office

Fieldwork Insurance

Personal Injury

In the event of an injury during the course of fieldwork, the injured party may be entitled to compensation if the injury is due to negligence of another party. 

UCD does not extend insurance cover to extracurricular activities that may arise as a result of fieldwork e.g. social activities.

Fieldwork leaders should be aware that any student under the age of eighteen years of age is considered by the law to be a minor, and therefore a much greater duty of care is due to these students. Fieldwork leaders are responsible for preparing a fieldwork risk assessment and lodging it with their supervisor or head of school / unit.

 

Equipment Insurance

The extent of cover provided for equipment used on fieldwork within Ireland is subject to policy terms and conditions. Equipment left unattended in the field is not covered, this means located outside of a vehicle or premises and which is not under the direct control or supervision of a UCD staff member or student.

There are additional considerations when equipment is being used on fieldwork abroad or if it is rented / borrowed; how is the equipment being transported; where is it going; what is the value of the equipment; is there a rental agreement in place.

All persons using equipment valued at greater than €5000 on fieldwork should contact insurance@ucd.ie with details of the equipment and the field work risk assessment, to ascertain extent of cover available.

 

Fieldwork Abroad - Travel Insurance

All persons travelling abroad should ensure that they have adequate travel insurance in place. Persons organising fieldwork abroad should contact the University SIRC Office to obtain details and extent of cover available under the University’s Travel Insurance Policy.

Email details of planned fieldwork including dates, duration, location and completed fieldwork risk assessment to insurance@ucd.ie

There is very limited travel insurance cover provided by UCD for undergraduates. Cover is extended to foreign fieldtrips organised and supervised by university staff but does not extend to independent fieldwork or work placements. In such cases undergraduate students are strongly advised to obtain their own cover or to extend any health insurance that they may hold in Ireland. In the event that medical treatment is required abroad and travel insurance is not held then this could lead to student personally incurring very large medical bills.

All persons travelling within the EU and the EEA are advised to obtain a European Health Insurance Card (EHIC). This allows access to the public health systems of countries within these areas and is free of charge. Details on the EHIC can be found here.

Before travelling abroad persons should familiarise themselves with the current situation in their destination country. This is especially important for any areas where there may be reports of civil or political unrest. Up to date travel advice is available from the Department Of Foreign Affairs website and the UK’s Foreign and Commonwealth Office website. If either of these agencies recommends against non-essential travel to a particular area then that travel should not be undertaken. Travel to an area where a travel advisory exists may invalidate any insurance cover.

 

Insurance Confirmation for Third Party Site / Landowners

Landowners and third party sites often request confirmation of insurance from UCD when providing access for fieldworkers. UCD SIRC Office can provide third party public liability insurance confirmation letters where required. Email insurance@ucd.ie with details of planned fieldwork. Schools / Units should not sign any agreements with a third party in relation to insurance arrangements or indemnity without confirming the situation with the SIRC Office first.