Guide for Deploying Digital Solutions in UCD

Overview

Purpose

To ensure alignment with UCD principles, policies, and standards, and compliance with regulatory & legal requirements.

The steps outlined should be followed, and requirements met before any solution is brought into use in UCD.

For assistance in navigation through this process contact IT Partnership ((opens in a new window)itpartners@ucd.ie), and we will respond to you as soon as possible.

In Scope

Any digital solution used to store or process UCD data, deliver research, academic, and administrative services, regardless of whether the solution is on-premise or in the cloud, and regardless of whether it is obtained free of charge or for a fee.

Step 2. Engage Procurement

Adherence with UCD Procurement Guidelines is a Requirement

As part of any project, it is important that project team engage with UCD Procurement as early as possible.  They will guide on thresholds, particular frameworks available, and timeline considerations.

The University is subject to EU and National Public Procurement legislation and all staff with responsibility for purchasing should be familiar with UCDs Purchasing Unit procedures and quotation & tender compliance requirements.

Step 4. Personal Data

Compliance with GDPR regulations is a requirement

Where a solution involves processing or storing UCD personal data, full compliance with GDPR regulations is required.

A DPIA must be completed where UCD collects, stores or processes personal data, and a Transfer Impact Assessment must be undertaken where personal data is exported outside the EEA.

The UCD DPO has developed a (opens in a new window)comprehensive UCD Data Protection Checklist to guide UCD academic and administrative units through the key steps involved in the selection and acquisition of IT solutions.

A library of policies, procedures, training, guidance, templates, and contact information to support you through this are available on the  UCD GDPR website.