Information is like money; Value it, Protect it


Laptop icon Device and File Security

  • Use an up to date and supported operating system such as Windows 10 Professional.
  • Apply the latest operating system and application updates when they are available. 
  • Use anti-virus software to protect all computers and devices. Download Sophos endpoint protection for Windows and Mac.
  • Encrypt your devicefiles and always send confidential information securely.  
  • Lock your device using a strong password or pin.
  • Only download and install software or "Apps" from reputable sources that you trust. 
  • Use a trusted Wi-Fi such as UCD Eduroam or UCD's staff VPN when working remotely.
  • Avoid saving confidential University information to your computer or removable storage devices, such as USB keys. 

PasswordPassword Security

  • Your UCD Connect Password should be unique, strong and never shared with anyone, including members of IT Services.
  • Use a PassPHRASE rather than a PassWORD.
  • Enable Multi-Factor Authentication on systems that support it.

Gmail Icon Email Security

  • Use the Gmail web and mobile app for accessing University email. Gmail includes additional security features that helps to protect UCD staff from malicious emails including phishing, spoofing and malware. These features are bypassed on all other email clients such as Outlook, Mozilla, etc.  
  • Only use your UCD email address for University purposes. Use a personal email address when creating accounts on social, personal and domestic websites.
  • Run a Google Security check-up to check who else has access to your information (Third Party Apps), review recent login activity, etc. 
  • Beware of phishing emails. Always verify links and never open unexpected attachments.
  • Encrypt confidential files before emailing them. Send the decryption password separately, either by text, in person or over the phone.  

Telephone How to report an incident

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