Transfer Application process

Undergraduate applicants who have previously attended (but not completed) third level qualifications are covered by the Transfer Policy.

If they wish to apply for admission to first year of a new course, they apply via CAO (with the exception of start of stage 1 transfers). They must declare their previous third level attendance. Certain restrictions may apply.

If they are seeking advanced standing, they apply direct to UCD. Closing dates and procedures are available on the main transfer page www.ucd.ie/transfer.

Non-EU entrants apply via UCD Global, regardless of which year they are seeking to enter. If admitted, they may apply for Recognition of Prior Learning. Current UCD non-EU students may apply to transfer between undergraduate programmes under the Transfer Policy, for entry mid-year in stage 1 and for entry to stage 2 (or later).

This page is intended for staff and covers the process between the Programme Areas and Admissions.

For transfers via CAO, programme areas are only involved if the restrictions are appealed.

For direct mid-year stage 1 and stage 2 transfers the roles and responsibilities are as follows:

Applicant:

• Initiate the transfer and complete the application accurately and completely, by the closing date
• Pay application fee
• Upload supporting documents
• If offered a place, accept and pay fees AND 
• Present originals of relevant documents for verification

Governing Board/Office

• Advise Admissions if there are places available for transfer applicants and how many,
• Following closing date, review applications in line with the criteria in the Transfer Policy.
• Entering "Programme Decision" against all applicants which may be
  Offer
  No Offer (with reasons)
  Conditional Offer (with conditions)
• Assist with appeals if required
• Submit request for module mapping to Assessment via online Delegated Authority tool in Infohub (specific credit request) for any internal transfer or re-admission students who change programme code 

Admissions

• Prepares application forms
• Updates websites with places available (if any)
• Screens applicants for basic eligibility
•  Assigns eligible applicants to appropriate programme area
• On receipt of decisions, issues offers and communicates with applicants
• Liaises with the Student Records team to ensure applicants records are correctly set-up and requests that general credit is applied to the records of external transfer or progression transfer students.
• Sends welcome information to new students in before start of term.
• Manages appeals process

Reports are available in the Students section in InfoHub. See Students > Admissions & Recruitment > UCD Applications System > Operational Reporting> Current Applications Summary by Team. An explanatory guide for staff is circulated with the notification that applications are ready for review during each application season. At other times of the year, a copy can be requested by contacting Admissions admissions@ucd.ie. 

• Recognition of Prior Learning Policy
• Transfer web pages