Terms & Conditions

Last updated August 2020

UCD processes your data in a number of ways. Please see our UCD Privacy Statement for Students for further details

Rules of the University

Please make yourself familiar with the Rules, Policies and Regulations of University College Dublin and with any further regulations or policies relating to your Programme. Read the Academic Regulations, Student Code & Policies or ask your Programme.
Programmes that lead to a professional qualification and/or licence to practise that require students to undertake practical training in a professional environment with patients, clients or other service users may be subject to the University’s Student Fitness to Practise Policy. Students registered to such programmes should be aware of the policy and their programme’s fitness to practise requirements.

Confidentiality and Data Protection

The University is entrusted with students' personal information on the understanding that it is treated in strict confidence. The use of student information is consistent with the teaching, learning, research and administrative functions of the University and is used in an appropriate manner by staff in carrying out their duties relating to the operations and mission of the University. Students' personal information is made available to Colleges and Schools only where such access is appropriate to the process or task in question.
The University processes student information and data generated through individual use of services over the lifespan of the student (admission, registration, assessment and graduation) to deliver and develop specific and shared services. These services are provided by UCD and by outsourced service providers contracted to process data on behalf of the University, such as Brightspace, Google, career service providers, library service providers, targeted communications services.

Your personal email address and SSPR

It is important that you provide a correct personal email address as it will be used to communicate with you when using the Self Service Password Recovery tool (SSPR) in UCD Connect. If you do not wish to allow SSPR to use your personal email address then you must delete it. 

You can add, change or delete your personal email address by following these instructions.

Third-party disclosures of personal data

In addition to cases where UCD is by law required or permitted to disclose your details to others, third party disclosure may take place to:
  • Funding bodies and agencies that support or sponsor your education. Please note that once registered and where appropriate, fees will be claimed on your behalf from the relevant funding body
  • Professional, educational or similar institutions and individuals that you have authorised or with whom UCD is collaborating in respect of your education. Includes parent/guardian
  • Organise conferring ceremonies where your graduate status or other award is publicly acknowledged
  • A debt collection agency where necessary because of outstanding UCD fees or other charges
  • UCD Students’ Union for the purposes of Union membership, representation and elections
  • UCD Sport & Fitness and UCD Clubs and Societies to manage your access to membership and facilities
  • UCD Alumni Relations Office and UCD Foundation to facilitate future contact between you, UCD and fellow alumni e.g. university mailings, events, reunions and university-related fundraising activities
  • The Higher Education Authority for funding allocation, statistical analysis and policy formulation purposes. The data shared include personal data such as name, address, Eircode, PPSN, grant status and CAO data. Read more on what data are shared and how these data are used. If you wish to object to the processing of your personal data in this manner, or if you have any queries in relation to the processing of your personal data generally, please contact the HEA Data Protection Officer at dataprotection@hea.ie.

Student Health Declaration

I declare that, for the academic year 2020-21, I will follow government and UCD guidelines related to reducing the spread of Covid-19. I understand that this is likely to change regularly, so I will take personal responsibility for ensuring I am up to date with the latest information.

I declare that I will not attend University physical facilities or University organised events if:
  • I experience any or all of the common symptoms associated with Covid19 (Coronavirus) namely:
    • Cough – this can be any kind of cough, not just dry
    • Fever – temperature 38 degrees Celsius (100 degrees Fahrenheit) or above
    • Shortness of breath or breathing difficulties
    • Loss or change to sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal
  • I have travelled outside of Ireland within a country that is not on the Government of Ireland’s Green List in the preceding 14 days
  • I have been in contact with, or in the immediate vicinity of any person subsequently displaying Covid 19 symptoms, confirmed or not
  • I have been advised by a Doctor to self-isolate or cocoon
  • I am awaiting Covid 19 test results

If I am a UCD resident, I will not leave my accommodation to attend class or use any University facilities until such time as I have been advised by a doctor that it is safe for me to do so.

If diagnosed with Covid 19, I undertake to not enter UCD campus facilities, or attend UCD organised events, until my doctor has advised that it is safe to do so.


I declare I have watched and/or read the following Covid-19 and public health resources and am familiar with them:
 
WHO Hand Wash Guide (video resource)
HSE Covid-tracker-app (webpage resource linking to app)

 

Offers of Admission to UCD

  1. All offers of admission are subject to these terms and conditions.

  2. Offers of admission do not become legally binding on the University or the applicant until the applicant undertakes formal online registration and fulfils document verification procedures where required and subject to the exclusions below.

  3.  It is the responsibility of the applicant to provide full and accurate information in an application and to notify the University of any changes or corrections to the original application.

  4. An offer of admission, will be made in good faith taking into account information as supplied by the applicant and/or referee at the time of the application. Any offer of admission is made without prejudice to the right of the University to vary or withdraw it if information comes to the notice of the University (whether relating to events occurring before or after the date of the offer) which could reasonably have influenced the University's decision if known at the time the offer was made.

  5. The University reserves the right to withdraw an offer of a place, or terminate a student's enrolment, if it discovers subsequently that the student has given false, inaccurate, incomplete or misleading information in the application, or has provided false, fraudulent or modified documentation in support of the application, or does not provide original documentation for verification on request.

    UCD may request verification from the issuing authority of any or all details on documentation presented. If documents are found to have been falsified or modified the issuing body will be notified.

  6. The University cannot accept responsibility, and expressly excludes liability, for loss or damage to applicants' and students’ property. This includes such documentation as may be submitted by the applicant in order to secure admission (for example, but not limited to, degree certificates, birth certificates, transcripts and references).

  7. The University reserves the right to exclude an applicant who is considered on justifiable grounds to be unsuitable for a place on a particular programme according to individual circumstances. For example, including but not limited to, in accordance with the University’s Garda Vetting Policy, Fitness to Practice PolicyFitness to Continue in Study Policy or Relevant Offence Risk Assessment Policy.

  8. The University will use all reasonable efforts to ensure that no errors occur in an offer of admission. In the unlikely event that an error is made by the University, for example if the University mistakenly assesses the applicant’s academic records, the University may withdraw or amend the offer of admission.  In such instance, the University shall inform the applicant as soon as possible and discuss any alternative options that may be available to the applicant.

  9. A programme may be cancelled due to lack of demand or due to the unavailability of key personnel or resources. If UCD cancels the programme prior to the student commencing the first term of study, the student may either:
    (a) withdraw from UCD without any liability for fees, or
    (b) transfer to another programme offered by UCD, subject to suitable qualifications, availability of places and payment by the student of the balance of any higher fees.

Studying at UCD

  1. The University will use all reasonable endeavours to deliver courses and modules as intended in accordance with the descriptions set out in the UCD curriculum available in the Course Search and with communications issued by the University to appropriately enrolled students.

    The University reserves the right to make variations, including but not limited to, the content, mode of delivery, location, staffing, class sizes, timetabling, online versus on-campus lectures and tutorials, mode of assessment or availability of courses and/or modules, or to discontinue courses and/or modules if necessary.  Changes are usually made for one or more of the following reasons:

    (a) to review and update the Academic Regulations or other relevant policies and procedures to ensure they are fit for purpose;
    (b) to reflect changes in the external environment, including legal or regulatory changes, changes to funding or financial arrangements, changes to government policy, requirements or guidance of public health policy, including, for example, restrictions advised due to an epidemic or pandemic disease;
    (c) to incorporate sector guidance or best practice;
    (d) to incorporate feedback from students;
    (e) to aid clarity or consistency of approach;
    (f) the unanticipated departure or absence of key members of University staff; and/or
    (g) where the numbers recruited to a course exceed or fall short of the anticipated intake so that it is not possible to deliver as intended.

    Any changes will normally come into effect at the start of the relevant trimester, although may be introduced during the trimester where the University reasonably considers this to be in the interests of students or where this is required by law, government policy, public health guidelines or other exceptional circumstances. The University shall endeavour to ensure that the course learning outcomes and the assessment of modules is not adversely affected.

  2. The University will use all reasonable endeavours to deliver courses and modules as intended in accordance with the descriptions set out in the UCD curriculum available in the Course Search and with communications issued by the University to appropriately enrolled students.
    Despite taking all reasonable steps, circumstances beyond the control of the University may mean that it is prevented, in whole or in part, or delayed, from providing its educational offerings. Examples of such circumstances may include but are not limited to:
    (a)        severe weather or acts of God;
    (b)        power or internet failure;
    (c)        fire or flood;
    (d)        acts of terrorism, war or national emergency;
    (e)        damage to buildings or equipment;
    (f)        cyber attack;
    (g)        the acts or advice of any governmental or local authority;
    (h)        industrial action by University staff or third parties;
    (I)        epidemic or pandemic disease; and/or
    (j)         government policy or public health advice.

    In these circumstances, the University will take all reasonable steps to minimise the resultant disruption to the education programmes and to affected students, for example by delivering a modified version of the same course or changing the mode of delivery to include online/digital/blended teaching and learning facilities.  The University shall endeavour to ensure that the course learning outcomes and the assessment of modules is not adversely affected.

  3. The University is not responsible to students for any consequential or indirect loss, such as third party financial costs, that may be claimed as a result of any changes under clauses 10 and 11.

  4. All students must comply with the  Academic Regulations, Student Code and Policies of the University.

  5. The University reserves the right to exclude an applicant who is considered on justifiable grounds to be unsuitable to continue their place on a particular programme according to particular circumstances. For example, including but not limited to, in accordance with the University’s , , Fitness to Continue in Study Policy or .

  6. In order to effectively support students and manage the University, the University may need to change these terms and conditions from time to time.
     

Protecting your personal data

UCD login credentials (eg usernames and passwords) are provided to you for your own information. You are responsible for all activity originating from your login credentials. In order to enable the University to treat your information in confidence please ensure that you:
  • Do NOT share your username/passwords with any other person
  • Do NOT leave your device unattended while you are logged into any UCD systems
  • LOG OUT of and EXIT fully any UCD applications or services when you have finished using them
  • CHANGE your UCD password regularly, at least once per year

Agreeing to the Terms and Conditions is the start of becoming a registered student.


By clicking 'Continue' on the Terms and Conditions page in SISWeb you are confirming that you have read, understand and agree to be bound by the above. This confirmation is the beginning of your registration process. You must confirm your registration in order to be considered a student of the University.

If you do not accept these terms and conditions, or do not wish to register, please click 'Exit' on the page in SISWeb.