Quarter End

Finance Office Calendar

The calendar coverinq quarterly Outturns timetable etc. is set out below. Use the + symbol at the bottom right to subscribe to this calendar so that it appears in your own calendar app.

Timetables

While the timing of General Ledger close may need to change taking into account dates such as Christmas, Easter etc., the general timetable is:

Working Days of New Period	Working Days vs GL Close	Event
Day -14	-14	CFPMA open Foreasting to enabale FMs commence forecasting prior to Quarter End
Day 1
Day 2	-2	Initial SalWag upload to PBCS Actuals [uploaded earlier if available].
Day 3	-1	4pm General Ledger close. GL request all journals are submitted by 12 noon. Prior to close-off, Journals may be submitted as Reversing Journals and will automatically reverse.
Day 4	0	Final SalWag Upload to PBCS Actuals, including ECF Pension charges. Final salwag may be uploaded earlier from time to time. You will be notified once final uploads have taken place.
Day 5	+1	Prior period opened for historical adjustments. {9.00am} Submit journals plus reversals to (opens in a new window)accounts.queries@ucd.ie, copy to (opens in a new window)outturns@ucd.ie
Day 6	+2	4pm deadline for submission of historic journals with reversals. Finance Systems inport final efin data to PBCS Actuals [Aftter 5pm] CFPMA archive Forecast to What-If1 Version CPPMA populate initial forecast using actuals to date plus plan for remaining periods [6 pm]
Day 7	+3	9am PBCS Forecast facility opened for FMs to enter their forecast and for Ancillary and Subsidiary accountants to enter their Actuals To Date plus Remaining.
Day 8	+4
Day 9	+5
Day 10	+6	CFPMA close PBCS Forecast facility [4pm].
Day 11	+7	Outturn Commentary completed by FM and filed in FMs Team Drive [5pm] (G:\Shared drives\FMs Team Drive\FM Workspace\_Central FPMA\Quarterly Outturns).
		Outturns Review Meetings - schedule varies

Planned timetable for Q1 2023/24 is:

Working Days of New Period	Working Days vs GL Close	Event

Thu 4th Jan	-2	Initial SalWag upload to PBCS Actuals Prior to close-off, Journals may be submitted as Reversing Journals and will automatically reverse.
Fri 5th Jan	-1
Mon 8th Jan	0	4pm General Ledger close. GL requests all journals are submitted by 12 noon. Final SalWag Upload to PBCS Actuals, including ECF Pension charges.
Tues 9th Jan	+1	Prior period opened for historical adjustments. Submit journals plus reversals to (opens in a new window)accounts.queries@ucd.ie
Wed 10th Jan	+2	4pm deadline for submission of historic journals with reversals. Finance Systems import final efin data to PBCS Actuals [after 5pm]. CFPMA Population of Initial Forecast using actuals to date plus plan for remaining periods [6 PM]
Thu 11th Jan	+3	CFPMA open PBCS Forecast facility [9am]
Fri 12th Jan	+4
Mon 15th Jan	+5	CFPMA close PBCS Forecast facility [4pm].
Tue 16th Jan	+6	FMs file Outturn Commentary in the FMs Team Drive [5pm]. (G:\Shared drives\FMs Team Drive\FM Workspace\_Central FPMA\Quarterly Outturns\2024\Quarter 1).
		Outturns Review Meetings to be scheduled if required

Planned timetable for Q2 2023/24 is:

Working Days of New Period	Working Days vs GL Close	Event
Tues 2nd April	-2	Initial SalWag uploaded to PBCS. Prior to close-off, Journals may be submitted as Reversing Journals and will automatically reverse.
Wed 3rd April	-1
Thurs 4th April	0	4pm General Ledger close. GL request that all journals are provided by 12 noon. Final SalWag Upload to PBCS Actuals, including ECF Pension charges.
Fri 5th April	+1	Prior period opened for historical adjustments. Submit journals plus reversals to (opens in a new window)accounts.queries@ucd.ie
Mon 8th April	+2	4pm deadline for submission of historic journals with reversals. After 5pm Final inport of Efin data to PBCS Actuals (Centre Only) Population of Initial Forecat using Actuals To Date plus Plan for Remaining Periods (Centre Only)
Tue 9th April	+3	9am PBCS Forecast facility opened for FMs to enter their forecast and for Ancillary and Subsidiary accountants to enter their Actuals To Date plus Remaining
Wed 10th April	+4
Thurs 11th April	+5	4pm PBCS Forecast facility closed.
Fri 12th April	+6	Final Outturn Commentary completed by FM and filed in FMs Team Drive (G:\Shared drives\FMs Team Drive\_Central FPMA\Quarterly Outurns\2024\Quarter 2)
		Outturns Review Meetings to be scheduled if required

Planned timetable for Q3 2023/24 is:

Working Days of New Period	Working Days vs GL Close	Event
Mon 1st July	-2	Initial SalWag uploaded to PBCS. Prior to close-off, Journals may be submitted as Reversing Journals and will automatically reverse.
Tue 2nd July	-1
Wed 3rd July	0	4pm General Ledger close. GL request that all journals are provided by 12 noon. Final SalWag Upload to PBCS Actuals, including ECF Pension charges.
Thu 4th July	+1	Prior period opened for historical adjustments. Submit journals plus reversals to (opens in a new window)accounts.queries@ucd.ie
Fri 5th July	+2	4pm deadline for submission of historic journals with reversals. After 5pm Final inport of Efin data to PBCS Actuals (Center Only) Population of Initial Forecast using Actuals to date plus Plan for Remaining Periods (Center Only)
Mon 8th July	+3	9am PBCS Forecast facility opened for FM's to enter their forecast and for Ancillary and Subsidiary accountants to enter their Actuals To Date plus Remaining
Tue 9th July	+4
Wed 10th July	+5	4pm PBCS Forecast facility closed.
Thu 11th July	+6	Final Outturn Commentary completed by FM and filed in FMs Team Drive (G:\Shared drives\FMs Team Drive\_Central FPMA\Quarterly Outurns\2024\Quarter 3)
		Outturns Review Meetings scheduled if required

Archived Timetables are available here.

Quarter End Accruals

Information regarding the cost centre and account codes to use for Quarter End adjustments.

Prior to close, a journal may be sumbitted as an automatic Reversing Journal [Journal Type = "R"]
After close, please include a rmanual Reversing Journal with every journal submitted – include both on the same email.
Period 9 Journal Type = “H” – reversing Period10 Journal Type = “J”.
Please populate all fields in the header (date; debit control etc. noting date should be in the format 09/07/17 as the system cannot read the format 09.07.17).
Please ensure the reversing journal uses the exact same cost centre codes and account codes as the original. E.g. if a Period 9 journal debits account code 81313 Occ Lec – Qtr Adj do not post the reversing journal to 82350 Nonpay

Download the Old Journal Form - no longer in use.