Student Continuation Procedure

A student will receive an Academic Warning, at the end of an academic year, if he/she is performing at an unsatisfactory level.

This is defined as having failed 15 or more credits across their programme of study having no record of extenuating circumstances.

The student will be identified following the publication of the final results for the academic year.

The student will receive notification of the Academic Warning via their UCD Connect e-mail account.

The student will be required to meet with a designated member of staff to devise a plan of action with specific targets to be met for passing failed modules within an agreed timeframe. The student may be referred to the Engineering and Architecture College Office or other campus services (such as the Maths Support Centre, Writing Centre, UCD Access and Lifelong Learning, etc.) for specific supports, and/or a reduced workload (i.e. fewer than 30 credits/trimester) or a Leave of Absence may be agreed:

3.8 Governing Boards shall monitor student workloads and where, in the opinion of a Governing Board, a student’s workload is unsustainable, it may, following appropriate consultation with the student, require that the student’s workload be reduced to sustainable levels. (Academic Regulations - Regulation 3.8 Workload)

If the targets are met within the agreed timeframe, and the student performs at a satisfactory level in the subsequent trimester the Academic Warning will expire.

If a student on Academic Warning fails to achieve the specific targets within the agreed timeframe, he/she will be placed on Academic Probation

The student will receive notification of Academic Probation via  their UCD Connect e-mail account. The student is required to meet their Programme Director to devise a plan of action to address their situation.  The student may be referred to the Engineering and Architecture College Office or other campus services (such as the Maths Support Centre, Writing Centre, UCD Access and Lifelong Learning, etc.) for specific supports, and/or a reduced workload (i.e. fewer than 30 credits/trimester) or a Leave of Absence may be agreed:

3.8 Governing Boards shall monitor student workloads and where, in the opinion of a Governing Board, a student’s workload is unsustainable, it may, following appropriate consultation with the student, require that the student’s workload be reduced to sustainable levels. (Academic Regulations - Regulation 3.8 Workload)

If the targets are met within the agreed timeframe and the student performs at a satisfactory level in the subsequent trimester the Academic Probation status will expire. If these targets are not met, within the agreed timeframe the student will remain on Academic Probation.

Notification of students remaining on Academic Probation for a period of an academic year beyond their agreed timeframe will be required to meet with the Dean of Engineering or governing board representatives for consideration of their eligibility to continue in the programme. The University regulation on continuation will apply.

Readmission, within the context of this policy, refers to the readmission of a former student who was previously deemed ineligible to continue in a UCD programme under the Continuation and Readmission process and who has a recorded registration status of ‘discontinued’. Former students wishing to be readmitted require the University’s permission. The diagram below describes the continuation process for taught programmes as published on the Continuation and Readmission Website.