Vetting Requirements

You will need to be vetted if you are going to have contact with children or vulnerable adults i.e.

• If you are taking one of the UCD programmes or modules which require vetting.
• or you are doing an ad hoc placement is setting with children or vulnerable adults

Even if you are not in one of the categories above, the Relevant Offence Risk Assessment Policy may be relevant to you.

 You will not be able to attend any programme placements (e.g. schools, hospitals, home visits, clinics) without full clearance (including any relevant police certificates).

Subsequently, this may prevent you getting exam results, progressing to the next stage and, ultimately, graduating.
 

1. When you are offered or accept one of relevant programmes you will receive an email with details of how to access the Student Vetting Application system via your SIS Web account.
   
   
2. You will need   2 certified valid forms of identity. NB Please see details of   Acceptable forms of ID and   Information on who can certify copies
   * Photo ID with Date of Birth
   * Address Verification – which must show your name and current address and have been issued in the last 6 months.
   
   Once your documents have been certified, upload the 2 certified copies to your Vetting Application Checklist.
   
   
3.  If you have lived outside Ireland for six months or more, since the age of 18, you will also need to get a Police Certificate(s)from any country in which you lived.

   It can take a while to get these so don't wait until you have an offer to start this, as it is an essential part of vetting.

   Your police certificate must also be returned to UCD Registry - Admissions.

4.  Start your application by accessing the Student Application System using the link in your email.
   If you are under 18, it must also be accompanied by   a parent/guardian consent form
   
   
5. When we have input your details to the National Vetting Bureau (NVB) system, you will receive an email from evetting.donotreply@garda.ie containing a link to complete the full application.
   • As soon as you receive the link, you should check that we have entered your details correctly and add the additional information required.
   • Then submit the e-vetting form.
   • You can track the progress of your vetting request via the National Vetting Bureau system.
     
     
6. Once your vetting application has been processed by the National Vetting Bureau, a disclosure will be returned to UCD and uploaded to your Vetting Application on the UCD Vetting Application System.
   
   
7. When the process is complete, you will then be considered in line with the   Student Garda Vetting Policy.

E-vetting invitations issue to your email address as soon as we enter your data in the NVB system. Following completion of the invitation by you, vetting takes 2-3 weeks. You can track your progress through the NVB system.

• Full regulations are included in theUCD Student Garda Vetting Policy. 
• You may also find the Garda Vetting Section of the Frequently Asked Questionspage useful
• (opens in a new window)National Vetting Bureau (Children and Vulnerable Persons) Act 2012
• (opens in a new window)Criminal Justice (Spent Convictions and Certain Disclosures) Act 2016
• (opens in a new window)Information about "spent" convictions
• Self-disclosed criminal records
• GDPR Data Processing information

Note some courses also requireHealth Screening.

Full regulations are included in the   Student Garda Vetting Policy.
See also the    Relevant Offence Risk Assessment Policy which may apply even if you are not in a programme which requires vetting.