Staff Expenses

Staff Expenses

All approved expense reports are reviewed by the Finance Office's Expenses
Partner for full policy compliance before payment processing.

The Finance Office's goal is to process payment within 10 working days of
authorization, provided the claim is complete, accurate, and fully
compliant. Note that claims requiring additional
clarification/documentation or amendments will be returned to the claimant,
causing a delay in payment.

As UCD is a public sector body, all staff expense claims are subject to
public scrutiny by the Comptroller and Auditor General and may be accessed
via Freedom of Information (FOI) requests.

Therefore, it is the mandatory responsibility of all University faculty and
staff to ensure expense claims are accurately prepared and submitted in
strict adherence to University policies and guidelines.

• Reporting to Revenue of Expenses paid to employees
• Guidelines for Staff
• Travel Policy
• Expenses between home and place of work
• Subsistence Rates - Ireland & UK
• Subsistence Rates - Elsewhere
• Subsistence Rates - Elsewhere Loaded to Workday
• Mileage Rates & Motor Insurance
• Advances
• Conference Allowance
• Club Travel
• Travel Insurance
• Submission of false or exaggerated claims
• Forms
• Contact