WorkingGroup Members:
- Chantelle Guilfoyle (Chair)
- Paul Fitzgerald (PM)
- Sinead Dillon
- Gillian O’Regan
- Adrienne Wilson
- Saoirse Raleigh
- Tom Masterson
- Fiona Byrne
- Alan Walshe
- Jodie Moore
Site Visit Overview
The Review Group will be on site in HR on the 19th, 20th and 21st of February. They will be based in Room 209 and will hold meetings with HR staff and other UCD staff at that location throughout the week.
Some key highlights include:
Group meetings
On the 19th of Feburary (Tuesday) the group will meet with groups of staff from teams throughout HR. The format will be 45-minute group discussions.
Individual meetings
Staff will also get the opportunity to arrange a private 1-1 meeting directly with the Quality Office (see below) on the Wednesday morning. A room outside HR has been arranged for this.
Tour of facilities
The review group will take a brief stroll around Roebuck offices to see the different sections for themselves. Might be time to get some spring cleaning in!
Exit presentation
Before they go, the Review Group will give a presentation to all staff outining their initial findings. This will be held in Room 0.01 in Roebuck.
Site Visit Schedule
View the schedule on (opens in a new window)Google Drive
Quality Office Information on 1-1 meetings
UCD Human Resources will undergo a Quality Review site visit from 19 – 21 February 2019. During the site visit the Review Group will meet with staff from all areas within the Unit. Any member of staff in UCD Human Resources who wishes to meet, individually or in small groups, privately with the Review Group during the site visit, should contact Sinead Clarke ((opens in a new window)sinead.clarke@ucd.ie), UCD Quality Office, no later than 1pm on Friday, 15 February 2019 to arrange an appointment.
Individual meetings will be held in the Boardroom, Roebuck Castle on 20 February 2019 from 09:15 - 10:00
Please note that the available time for the Review Group to meet with individual staff (or small groups) is restricted due to the intensity of the review schedule, therefore, time slots may have to be limited.
Self-Assessment-Report
llink removed
Appendix 1 Strategies & Reports
UCD Strategy 2015 – 2020
HR Strategy 2016-2020
HR Strategy Delivery 2017 Brochure and Infographics
Equality, Diversity & Inclusion Report 2016/2017
HR Strategy Implementation & Quality Improvement Plan: 2012-2015
Appendix 2 Other documents
Campus Map
Appendix 3 Other HR Documents (in order of appearance)
Job Families - Career Planning Tool
Job Families - One page guide
Job Families - Job Families Case Study
Culture & Engagement Survey - Questions (2018)
Culture & Engagement Survey Action Planning Group
Culture & Engagement Survey Action Planning
Staff e-zine example
Culture & Engagement Survey Action Planning Group update to HR
PESTLE analysis of key issues facing HR
HR Operations - Tiered model and work allocation graphs
Resourcing Agile Process Improvement Survey- Candidates
Resourcing Agile Process Improvement Survey- Hiring Managers
Resourcing SLAs
All HR organisation charts
Organisation Design - Case Study
P4G - Case Study
P4G - President’s launch email
P4G - Development Framework
P4G - How to build strong objectives
P4G - Reviewee Guide
P4G - Reviewer Guide
People Manager Programme - Case Study
HR Partners - Strategic Dashboards
HR Partners - Talent wheel
HR Projects Group - Sample update report
HR Projects Group - Sample Projects Overview
REC030a - Commenced HR Staff (XLS Document)
‘Approved principles’ - Case Management Transition
Appendix 4 Project Management Documents
Self Assessment Review - expanded methodology
External Research - Team Guidance Notes
External Research - Template for completion
Template for UMT 1-1 Stakeholder Feedback Sessions
Template for Focus Group Stakeholder Feedback Sessions
HR Quality Review 2018
A Quality review is essentially a developmental process, is carried out in academic, administrative and service units on a 7-8 year cycle. UCD HR's last Quality Review was in 2011 and can be viewed on the Quality Office website. Quality reviews are mandated under national legislation and can be broken down into 4 broad stages.
Stage 1 - Self Assessment
It's now time to show you this Self-Assessment-Report so you are invited to attend the second all-HR session on:
Thursday 22nd November
11:00 to 13:00
Room L.249, UCD Sutherland School of Law
This is a shorter event where we will ask for feedback and will cover the following topics:
- Introduction to Quality Review Process
- Report Summary and Highlights
- SOAR Analysis and Feedback
- Stakeholder Feedback
- Next Steps for Quality Review Process
The session will be followed by lunch in the ground floor Gardner Atrium.
Prior to the session, please check over the SAR and ensure that:
- your own service area description. (E.g. Resourcing, Pensions, etc) is accurate - did we miss anything?
- the analysis we did after the SOAR session is comprehensive and accurate - did we capture your thoughts accurately?
- you have a chance to see and think about how you might respond to the user feedback - what would you recommend to address the user issues raised?
As feedback will likely be department specific, we would encourage you to sit near your own team on the day to allow for discussion.
===== Follow this ink to Doodle poll(opens in a new window)l for the event to confirm your attendance =====
===== Browse the Self Assessment Report now: LINK DISABLED =====
DRAFT TIMETABLE - MAY BE SUBJECT TO CHANGE
UCD HR - 18th -21st February
| Tuesday - Day 1: 19 February 2019 Venue: Room 209, Roebuck Offices |
|
| 09:00 - 09:30 |
Private meeting of Review Group (RG) |
| 09:30 - 10:30 |
Meeting with Director of Human Resources, Tristan Aitken |
| 10:30 - 11:30 |
Meeting with HR Leadership Team (HRLT) |
| 11:30 - 11:45 |
RG tea/coffee break |
| 11:45 12:30 |
|
|
Lunch – RG only |
| 14:00 14:45 |
|
| 15:30 – 15:45 |
RG tea/coffee break |
| 15:45 – 16:30 |
Meeting with user groups
|
|
Visit to core facilities of the unit |
| 17:00 – 18:00 |
Meeting of Review Group to identify any remaining aspects to be clarified and to finalise tasks for the following day. |
| 18:00 |
RG depart |
| Wednesday - Day 2: 20 February 2019 Venue: Room 209, Roebuck Offices |
|
| 08:30 - 09.30 |
Private meeting of Review Group (RG) |
| 09:30 - 10:15 |
Meeting with individual staff – (off site) 10-minute sessions (by request to QO) |
| 10:15 – 11:00 |
Meeting with user groups
|
| 11:00 – 11:15 |
RG tea/coffee break |
| 11:15 – 12:00 |
Meeting with user groups
|
| 12:00 – 13:00 |
Meeting with user groups
|
| 13:00 – 14:00 |
Lunch – RG only |
| 14:00 – 14:45 |
Meeting with user groups
|
| 14:45 - 15:30 |
Meeting with user groups
|
| 15:30 - 15:45 |
RG tea/coffee break |
| 15:45 - 16:45 |
Meeting with user group
|
| 16:45 – 17:30 |
Meeting of Review Group to identify any remaining aspects to be clarified and to finalise tasks for the following day. |
| 17:30 |
RG depart |
| Thursday - Day 3: 21 February 2019 Venue: Room 209, Roebuck Offices |
|
| 9:00 – 10:15 |
Private meeting of Review Group (RG) |
| 10:15 - 11:00 |
(Optional) Further meetings with University and/or Unit staff as required and/or RG begin work on first draft of Review Group Report |
| 10:45 - 11:00 |
RG tea/coffee break |
| 11:00 - 12:45 |
Preparation of draft report and exit presentation continues |
| 12:45 - 13:30 |
Working lunch for Review Group |
| 13:30 - 14:30 |
Preparation of draft report and exit presentation continues |
| 14:30 – 15:00 |
RG meet with Head of Unit to feedback initial outline commendations and recommendations. |
| 15:30 (Room 0.01) |
Exit presentation to all available staff of the Unit – made by an extern member of the Review Group (or other member of the Group, as agreed) summarising the principal commendations / recommendations of the Review Group |
| 16:00 |
RG depart |