Communicating to internal audiences

There are several channels available to communicate messages and information to internal audiences.

  • For advice on communicating with faculty, staff and the wider UCD community please contact Mark Simpson – Culture & Engagement, UCD HR.
  • For student communications contact Emma Caron, UCD Registry.

Embedding diversity

EDI developed new guidelines to support you in ensuring that EDI is embedded throughout all UCD activities, in particular for events, conferences, communications, websites and promotional materials. Download the guide from the EDI website.

Employee focused communication channels

The guiding principle is to target communications, as far as possible, to the cohort of colleagues that the information is intended for. The following description of some of the key communication channels may assist you to do this.

Targeted Communications System (TCS)

This system, available via InfoHub, allows you to  email selected groups of colleagues or students.  The system can be accessed through UCD Connect by selecting the InfoHub icon and then Systems tab in the top navigation (connect username and password required). Care should be taken to ensure correct targeting of emails  and overuse avoided so as to maintain the effectiveness of this means of communication. The ability to email all faculty and staff is restricted. However, if you feel you require an email to be circulated to all faculty/staff then please contact Mark Simpson – Culture & Engagement, UCD HR.

Staff e-zine

The UCD Staff E-zine is designed to provide colleagues with a concise, periodic publication that collates operational and need-to-know information from units and provides it in a clear and quickly read format. The e-zine is issued fortnightly on a Wednesday during semester 1 and 2, with a longer interval outside of these two semesters. The e-zine is designed to provide information that can be quickly scanned, with the reader clicking on a link to the relevant site for further details, if desired.

Submission Guidelines

  • You can submit a story to the ezine via InfoHub (go to Home>Systems>Targeted Communications System>Submit an E-Zine News Item).
  • Items for consideration should be submitted by close of business on the Monday preceding Wednesday publication.
  • Items to be submitted must also be published online as the e-zine will link to the story for further details.
  • HEADLINE - limit of 85 characters (10 words approx), do not use capitals except for names
  • NEWS DETAILS - limit of 250 characters (40 words approx) - the idea is to briefly summarise the main points of the information with details provided in the linked story (on your  own website). Dates should be written in following format - Monday, 11 Aug. 2018 (this is to make it easier to remember the date).
  • URL FOR FURTHER INFORMATION - only include the link with http//: prefix. This will be linked to the appropriate text in the body of the NEWS DETAILS. Do not use shortened URLs (bitly etc) as this can impact the likelihood of the e-zine being viewed as spam.

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The e-zine is issued fortnightly on a Wednesday during semester 1 and 2, with a longer interval outside of these two semesters. Items for consideration should be submitted by COB on the Monday preceding Wednesday publication.

2019/2020 Semester 2

  • 15 January 2020
  • 29 January 2020
  • 12 February 2020
  • 26 February 2020
  • 11 March 2020
  • 25 March 2020
  • 8 April 2020
  • 22 April 2020
  • 6 May 2020

2019 dates

  • 16 January 2019
  • 30 January 2019
  • 13 February 2019
  • 27 February 2019
  • 13 March 2019
  • 27 March 2019
  • 10 April 2019
  • 24 April 2019
  • 8 May 2019
  • 22 May 2019
  • 5 June 2019
  • 19 June 2019
  • 3 July 2019
  • 17 July 2019
  • 7 August 2019
  • 28 August 2019
  • 11September 2019
  • 25 September. 2019
  • 9 October 2019
  • 23 October 2019
  • 6 November 2019
  • 20 November 2019
  • 4 December 2019
  • 18 December 2019

UCD InfoHub - News

UCD InfoHub – my services & information portal, now has the ability to display news items on its homepage. Similar to the UCD Staff E-zine, news items are submitted via the same form in the Targeted Communications System and are limited to a headline, 30-40 words and a link. Priority is given to new initiatives and information that is applicable to most colleagues.

For further information contact Mark Simpson – Culture & Engagement, UCD HR.

UCD Community Screens

This network of screens in areas of high–footfall includes the Newman, Tierney, Daedalus and Research buildings as well as O’Brien Centre for Science, Student Centre and Veterinary Sciences Centre. The screens can be used to carry reminders for events and initiatives as well as building specific information. If you wish to have a notice displayed please create it using this [link to PowerPoint slide] and forward to Mark Simpson – Culture & Engagement, UCD HR for consideration. Notices are generally posted for one week.

UCD Noticeboard

This is a dynamic electronic forum which provides a central location for the posting of information for staff/faculty and students under the following categories; announcements, notices, lost/found, for sale, accommodation for rent, accommodation wanted and freecycle. Find out more here. To submit a notice click here  (UCD Connect username and password required).

For further information contact Mark Simpson – Culture & Engagement, UCD HR.

UCD Events Calendar

Launched in January 2019, submitted events are published to the UCD Events Calendar ( with a weekly events e-zine issued on Thursday mornings covering the forthcoming week (Mon-Sun), issued to all employees. A featured event is also posted to the UCD homepage ( To submit your event please visit the UCD Events Calendar and follow the link to Submit New Event.