What are the vetting requirements?

Do I need to be Garda Vetted?

You will need to be vetted if you are going to have contact with children or vulnerable adults i.e.

Even if your are not in one of the categories above, the Relevant Offence Risk Assessment Policy may be relevant to you.

What happens if I don't have Vetting Clearance?

  • You will not be able to attend any programme placements (e.g. schools, hospitals, home visits, clinics) without full clearance (including any relevant police certificates).
  • Subsequently, this may prevent you getting exam results, progressing to the next stage and, ultimately, graduating.

What do I have to do?

one  When you are offered or accept one of relevant programmes you will receive an email with details of how to access the Student Vetting Application system via your SIS Web account.

 two You will need 2 certified valid forms of identity. NB Please see details of Acceptable forms of ID and Information on who can certify copies
  • Photo ID with Date of Birth
  • Address Verification – which must show your name and current address and have been issued in the last 6 months.

Once your ID has been certified, upload the 2 certified copies to your Vetting Application Checklist.

 three If you have lived outside Ireland for six months or more, since the age of 18, you will also need to get a Police Certificate(s) from any country in which you lived.

It can take a while to get these so don't wait until you have an offer to start this, as it is an essential part of vetting.

Your police certificate must also be returned to UCD Registry - Admissions.

 four Start your application by accessing the Student Application System using the link in your email.
If you are under 18, it must also be accompanied by a parent/guardian consent form

  When we have input your details to the National Vetting Bureau (NVB) system, you will receive an email from evetting.donotreply@garda.ie containing a link to complete the full application.
  • As soon as you receive the link, you should check that we have entered your details correctly and add the additional information required.
  • Then submit the e-vetting form.
  • You can track the progress of your vetting request via the National Vetting Bureau system.
  Once your vetting application has been processed by the National Vetting Bureau, a disclosure will be returned to UCD and uploaded to your Vetting Application on the UCD Vetting Application System.

When the process is complete, you will then be considered in line with the Student Garda Vetting Policy.

How long does it take?

E-vetting invitations issue to your email address as soon as we enter your data in the NVB system. Following completion of the invitation by you, vetting takes 2-3 weeks. You can track your progress through the NVB system.

What other information is available?

Note some courses also require Health Screening.

Full regulations are included in the Student Garda Vetting Policy.
See also are Relevant Offence Risk Assessment Policy which may apply even if you are not in a programme which requires vetting.

All offers of a place are subject to UCD's Terms and Conditions of Offer.
All students must comply with the general regulations of the university.

Please see also UCD's Fitness to Practise Policy and