Do I need to be Garda Vetted?
You will need to be vetted if you are going to have contact with children or vulnerable adults i.e.
- If you are taking one of the UCD programmes or modules which require vetting.
- If you are participating in UCD Volunteers Overseas.
Even if your are not in one of the categories above, the Relevant Offence Risk Assessment Policy may be relevant to you.
What happens if I don't have Vetting Clearance?
- You will not be able to attend any programme placements (e.g. schools, hospitals, home visits, clinics) without full clearance (including any relevant police certificates).
- Subsequently, this may prevent you getting exam results, progressing to the next stage and, ultimately, graduating.
What do I have to do?
|When you are offered or accept one of relevant programmes you will receive an email with details of how to access the Student Vetting Application system via your SIS Web account.
|You will need 2 certified valid forms of identity. NB Please see details of Acceptable forms of ID and Information on who can certify copies
Once your ID has been certified, upload the 2 certified copies to your Vetting Application Checklist.
|If you have lived outside Ireland for six months or more, since the age of 18, you will also need to get a Police Certificate(s) from any country in which you lived.
It can take a while to get these so don't wait until you have an offer to start this, as it is an essential part of vetting.
Your police certificate must also be returned to UCD Registry - Admissions.
|Start your application by accessing the Student Application System using the link in your email.
If you are under 18, it must also be accompanied by a parent/guardian consent form.
|When we have input your details to the National Vetting Bureau (NVB) system, you will receive an email from firstname.lastname@example.org containing a link to complete the full application.
|Once your vetting application has been processed by the National Vetting Bureau, a disclosure will be returned to UCD and uploaded to your Vetting Application on the UCD Vetting Application System.
|When the process is complete, you will then be considered in line with the UCD Student Garda Vetting Policy.|
How long does it take?
E-vetting invitations issue to your email address as soon as we enter your data in the NVB system. Following completion of the invitation by you, vetting takes 2-3 weeks. You can track your progress through the NVB system.
What other information is available?
- Full regulations are included in the UCD Student Garda Vetting Policy.
- You may also find the Garda Vetting Section of the Frequently Asked Questions page useful
- National Vetting Bureau (Children and Vulnerable Persons) Act 2012
- Criminal Justice (Spent Convictions and Certain Disclosures) Act 2016
- Information about "spent" convictions
- Self-disclosed criminal records
- GDPR Data Processing information
Note some courses also require Health Screening.
Full regulations are included in the Garda Vetting Policy.