Vetting-Procedures

Under National Vetting Bureau (Children and Vulnerable Persons) Act 2012 to 2016, we are prohibited in allowing anyone to undertake relevant work or activities on behalf of the organisation unless we have received a vetting disclosure from the National Vetting Bureau in respect of that person.

UCD Registry - Admissions is responsible for managing the vetting process with respect to students. 
UCD HR is responsible for any staff vetting which may be required.

The following groups of students are currently vetted.

• Those taking one of the UCD programmes or modules which require vetting.
• Those participating in UCD Volunteers Overseas or other official UCD volunteering.

Student

• Complete forms
• Upload verified ID
• Forward Police Certs (if necessary) - this is relevant to those who have lived outside Ireland
• Attend interview (if required)

School

• Certify copies of ID if requested
• Monitor reports
• Remind candidates
• Ensure candidates who are not cleared don’t go on placements
• Coordinate Sharing Agreements
• Participate in interviews
• Organise events during orientation if appropriate
• Respect confidentiality

Admissions

• Send invite to complete forms as appropriate
• Check forms
• Validate ID
• Notify if Police Cert required
• Liaise with NVB
• Maintain holds
• Provide disclosures to Schools
• Organise interviews if necessary
• Director of Admissions attends interviews
• Make disclosure available to applicant
• Respect confidentiality

Introducing a vetting requirement requires UPB approval using PDARF 7

Reports are available on the Admissions and Recruitment tab in InfoHub. These reports are available only to UCD staff working in one of the relevant programme areas. To request access, please email studentvetting@ucd.ie with your personnel number, stating your reason for needing access.

• Full regulations are included in the UCD Student Garda Vetting Policy
• You may also find student vetting page useful
• The National Vetting Bureau (Children and Vulnerable Persons) Act 2012
• Information about "spent" convictions