Privacy Notice
Who are we?
This privacy notice is for University College Dublin, Belfield, Dublin 4, Ireland, in particular for Professor Grace Mulcahy, School of Veterinary Medicine. You can contact us at (opens in a new window)grace.mulcahy@ucd.ie.
The University fully respects your right to privacy and actively seeks to preserve the privacy rights of those who share information with the University. Any personal information which you volunteer to the University will be treated in accordance with Irish and European Data Protection legislation.
Why and how we collect and process the information and for how long we keep it?
We collect your personal data for the purpose of adequately describing the representative range of participants on the basis of legitimate interest. We will collect the following types of personal data: Institutional affiliation; Role; Career stage; Gender. These data will be collected on a voluntary basis and pseudo-anonymised. Pseudo-anonymised keys will be destroyed at project end. We will keep your data for for a period of 10 years after the project is complete.
We will collect your name only for the purpose of registering you for focus groups/interviews and providing access to the module for trialing. These data will not be retained. No comments recorded will be attributable back to any individual participant.
With your consent, we will record the post-test interviews. Participation is entirely voluntary. We will use a secure platform for the interviews (e.g. Zoom). Transcripts from the interviews will be pseudonymised and source data (original transcripts and recordings) will be deleted. No comments recorded will be attributable back to any participant.
Who has access to the information and who we share it with?
Internal access: The personal data collected from you will be accessed by members of the Research Culture Initiative Team working on this project including Professor Grace Mulcahy and Dr Colleen Thomas and staff in UCD Research working on this project including Liam Cleere and Dr Emma Dorris.
External access: Only pseudo-anonymised data will be shared with project partners at University College Cork, Dublin City University and Technological University of the Shannon. Outputs, such as research publications, will report data in the aggregate only. The University will never share your data with any third parties.
What are your rights?
Providing your personal data (Institutional affiliation; Role; Career stage; Gender) is entirely voluntary and you may decline to do so.
During the life of the project you may exercise your rights under the GDPR regulations in relation to: Right of access (article 15), Right to data portability (article 20), Right to rectification and erasure (articles 16, 17 and 19) and Right to object and restriction of processing (articles 18,19 and 21).
You won’t be able to change your mind after the pseudo-anonymised keys are destroyed at the end of the project. That is because we won’t be able to tell which answers are yours, as they will not have any details that will connect them with you. As a result, your rights under the GDPR regulations in relation to: Right of access (article 15), Right to data portability (article 20), Right to rectification and erasure (articles 16, 17 and 19) and Right to object and restriction of processing (articles 18,19 and 21) cannot be exercised.
If you have concerns about your rights as a participant/student/employee, you can contact the UCD DPO by email (opens in a new window)gdpr@ucd.ie.
If you are not satisfied with UCD’s response or believe we are not processing your personal data in accordance with the law, you can complain to the Irish Data Protection Commission. For more detail see: (opens in a new window) https ://www.dataprotection.ie/