Version date: 24 Oct 2023
Normally the viva voce examination for doctoral candidates and other research degree candidates, where applicable, will take place in-person at a University College Dublin campus. However, under exceptional circumstances permission to conduct a viva voce virtually may be sought. Potential reasons for conducting a virtual viva voce are discussed below, however it is important to note that if it is proposed that any member of the Examination Committee and/or the student take part virtually, then permission must be sought in advance from the Graduate Research Board (GRB) via the mechanism below.
The most suitable Extern Examiner is (a) located at a significant distance from the university thus prohibiting travel or (b) unable to travel.
The candidate has returned to their home country and due to exceptional circumstances is unable to travel to Ireland for an “in person” viva voce.
The student or a member of the Examination Committee are unable to attend the viva voce "in person" due to health or accessibility reasons.
In the event that the need for a virtual viva voce is identified, it is expected that that this assessment would be a blend of in-person and virtual attendance with the emphasis on the student and UCD members of the Examination Committee attending in person and on campus (unless one of the reasons above, or another of similar significance, applies).
The Chair of the Examination Committee should ensure that all of the following Virtual Viva Voce Guidelines are in place before, during and after a virtual viva voce. For this reason, the form to request to conduct a viva voce virtually should only be completed and submitted by the Chair. A request for a virtual viva voce should be made at least two weeks prior to the assessment.
Online Version: Virtual Viva Voce Request Form
Please see more information on virtual viva voces:
The procedures for a virtual viva which are aligned with an in-person viva voce examination are:
NB: these guidelines should be used in conjunction with the examination policies outlined by UCD Assessment.
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