UCD High Level Covid 19 Risk Assessment

Information Reviewed and updated on the 13th January 2022

The SIRC Office has developed a UCD High-Level Covid 19 Risk Assessment. This  document is designed to assess the risk from Covid 19 at a high level in the wider operations of University College Dublin and to identify control measures designed to reduce the risk to as low a level as is practicable (See extract from this risk assessment in Table. 1 below)


Whilst this risk assessments lays down steps to minimise risk, it does not restrict the initiative on individuals ‘on the ground’ in responding to the prevailing conditions or circumstances. In particular the use of task specific Covid 19 risk assessments is strongly encouraged where more task specific risk control measures may be required.

This document is kept under review and will be updated as required and as and when public health advice necessitates.

 Table 1: UCD High-level Covid 19 Risk Assessment (Updated January 13th 2022)

 

 

 

Type of WorkRisk Control Measures

Likelihood of Covid 19 Infection

Severity of Outcome

Risk Rating

Jobs and tasks that involve only transient
/ intermittent contact OR casual contact
with people who could in theory be
infected with Covid 19, but who are not
known to have or are suspected of having
Covid 19.


Workers in this category have limited
occupational contact with students, the
public and co-workers. Any contacts they
do have are with individuals who are not
deemed to fall into a group where the
prevalence of Covid 19 infection is
deemed to be greater than in the general
population.


Examples include:

  • Solitary office based workers
  • Workers whose only occupational
    contact with co-workers or students
    is of a transient / intermittent nature,
    e.g. passing within a corridor
  • Persons who have only casual
    contact with others, i.e. share the
    same space with others whilst
    maintaining 2m distancing for less
    than 2hrs in a 24hr period.
  • High level of societal vaccinations
  • Only attending work when well
  • Vigilance to ensure physical distancing at all times when at work
  • Use of face coverings when 2m distancing cannot be maintained
  • Use of physical screens where appropriate
  • Adherence to good hand, respiratory and general hygiene
  • Provision of adequate ventilation in the workplace
  • Adherence to HSE guidance on self-isolation in specified circumstances
  • Keeping of personal contact
    diaries
  • Provision of training and
    information to staff
  • Use of Government Tracker
    App
Low /
Unlikely
Low -
Medium
Acceptable

Jobs and tasks that require sustained contact with people who could in theory be infected with Covid 19, but who are
not known to have or are suspected of
having Covid 19.


Any contacts are with individuals who
are not deemed to fall into a group where
the prevalence of Covid 19 infection is
deemed to be greater than in the general
population.

 

Workers in this category include those
who work in the same space as others for
a sustained period of time, e.g. in multi
occupancy offices or laboratories.


It also extends to staff involved in face to
face teaching activities.

As above.

  • Use of Work Pod model if
    deemed necessary for
    repeated / daily sustained
    contact
  • The wearing of face
    coverings by staff in
    teaching scenarios where 2m
    distancing cannot be
    guaranteed / maintained
  • The wearing of face
    coverings by students in all
    teaching settings.
  • High level of ventilation in
    teaching settings
  • The use of CO2 monitoring
    where required to validate
    ventilation adequacy
Low /
Unlikely
Low -
Medium
Acceptable

Jobs and tasks with a high potential for exposure to known or suspected sources of Covid 19 or involving higher risk contact. Workers in this category include:

  • Healthcare workers and laboratory personnel collecting or handling specimens from known
    or suspected Covid 19 patients
  • Those working with persons who fall into a group where the prevalence of Covid 19
    infection is deemed to be greater than in the general population
  • Persons engaged in tasks that require higher risk contact with others i.e. spending more than 15 minutes @<1m in the same space as another person or tasks requiring persons to physically come into contact with other persons.
These activities require
task specific risk
assessments to be carried
out to identify additional
control measures.
   

 

 UCD Covid 19 Risk Assessment Templates

The SIRC Office has developed a number of Covid 19 Risk Assessment Templates. These include:

  • Task Specific Covid 19 Risk Assessment: A task specific Covid 19 risk assessment is required when working in an environment where the presence of Covid 19 is known or is suspected to be more prevalent than normal (e.g. when working with samples from persons known or suspected of carrying Covid 19); or when the nature of the work requires that higher risk type contact with others is required (e.g. the need to come to within less than 2m of another person for any period of time other than in a transient / intermittent way). 
  • Filming Covid 19 Risk Assessment: This template should be used to risk assess filming and similar activities on campus.
  • Face To Face Human Research Ethics Risk Assessment: This should be completed by persons who are engaged in face to face human research. Further information can be found here
  • International Travel Covid 19 Risk Assessment: Furthe information on the use of this risk assessment template can be found here

 

Contact Definitions

To help assess Covid 19 risks UCD has developed the following categories of ‘workplace contact’ to
assist in risk assessing university activities.

  • Transient / Intermittent Contact: Spending less than 15 minutes within 2m of another person or persons, such as when passing in a corridor, sharing a toilet space, etc.
  • Casual Contact: Spending less than 2hrs in a 24hr period in the same working space as other persons whilst still maintaining 2m distancing.
  • Sustained Contact: Spending more than two hours per 24hr period in the same working space as other persons whilst maintaining 2m distancing or spending more than 15 minutes at between 1m and 2m distancing in the same space as other persons whilst wearing a face covering or separated by a screen or similar.
  • Higher Risk Contact: Spending more than 15 minutes at less than 1m distancing from another person(s) or tasks requiring persons to come into physical contact with others. These types of contact must be risk assessed on a case by case basis and control measures applied. A template is available on the SIRC Office website to assist with this.