Return to Campus Working - Health and Safety Considerations

 

Information Updated: 21st October 2020

 

Recent updates include;

  • What To Do If Feeling Unwell / You Have Been Diagnosed As Positive (New Section added 21/10/20)
  • Personal Protective Equipment (PPE) Section (Updated 21/10/20)
  • Staff and Student FAQ's on Face Coverings Section (Updated 21/10/20)
  • UCD High Level Covid 19 Risk Assessment (Updated 08/10/20)
  • UCD Task Specific Covid 19 Risk Assessment Template (Updated 08/10/20)
  • Return to Campus Guide (updated 23/09/20)

 

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The University has prepared a Return to Campus Guide (pdf). This document outlines actions for Schools, Units and individual staff members to consider whilst returning to campus.

 

The material within this document is informed by:

 

This is in addition to the guidance material prepared by UCD HR for Managers.

At all times information on Covid 19 is available from the HSE 

  • No person may access the campus if they are unwell or have been advised to self-isolate
  • Before returning to Campus working all persons must submitted an online health declaration completed Covid 19 Induction training
  • When on campus all persons must adhere to the provisions of the Return to Campus Working Covid 19 Response Plan and current public health advice.
  • All persons must complete the Estate Services Contact Tracing Attendance Form every time they are present on site.
  • Persons should seek guidance from their Covid 19 Lead Worker Representative or their Local Covid 19 Coordinator if they are unsure of any workplace provisions in relation to Covid 19

What should I do if I begin to feel unwell when off campus?

If you develop symptoms of coronavirus, you will need to self-isolate and phone your GP. Staff and students who become unwell off campus should contact their GP or the Student Health Service (students only). Do not go to a GP surgery, pharmacy or hospital. The GP will assess you over the phone. If they think you need to be tested for coronavirus, they will arrange a test.  Do not come to campus if you are unwell or are awaiting a test or test result. 

 

What should I do if I begin to feel unwell when on campus?

If you begin to exhibit Covid 19 symptoms when on campus you should call the 24hr Emergency Line on 01 716 7999 and report your symptoms. A member of the Campus Services staff will advise you on the next steps and if required will meet with you and assist you further. If needed you will be taken to an isolation room until appropriate arrangements to ensure your safety have been made.

If you are living in Campus Residences you should contact the Front of House to report your symptoms, inform your housemates about your condition and restrict your movements until further advice has been received.

  

What should I do if I test positive for Covid 19?

Any staff member or student who tests positive for Covid 19 should contact the 24hr Emergency Line on 01 716 7999 to report their positive test result. You will be asked to provide information about your on campus presence in the days leading up to your diagnosis and the information provided will be used to facilitate an internal data gathering exercise, the results of which will be forwarded to the HSE to assist them in their contact tracing work.

 

What should I do if a student or staff member reports to me that they have tested positive for Covid 19?

Advise them to contact the 24hr Emergency Line on 01 716 7999 to report their positive test result. If there is any doubt as to whether a report has been made you may contact the Emergency Line to report the case yourself.

 

What should I do if a colleague or student I have been in contact with is awaiting a test result?

You do not have to restrict your movements or isolate until such time as a positive diagnosis has been received.

 

What should I do if a colleague or student I have been in contact with tests positive?

If you are a close contact of a positive case the HSE Contact Tracing Centre will be in touch with you. If you a member of the same work pod as the person who has tested positive you should isolate until the HSE contacts you.

 

Further FAQs for staff and managers can be found at https://www.ucd.ie/engage/employeerelations/covid19faq/

 

Further information for students can be found at https://www.ucd.ie/covid-19/

Student FAQ’s On Face Coverings

 

When am I required to wear a face covering when on campus?

Face coverings (ideally in the form of a mask) are now mandatory for all teaching and learning events, in all the Libraries and internal public spaces of the campus for all members of the University community and visitors to UCD.

 

Face coverings do not need to be worn:

o   When actively eating and drinking in designated seating or social areas where adherence to 2m physical distancing has been provided for

o  When seated in one's own office, be it shared or otherwise (2m distancing or screens must be in place in shared offices so face coverings are not essential when sitting at one's desk, but are required when moving around a shared workspace) 

o   By staff when teaching in class if 2m distancing can be maintained from students 

o   When actively using a gym or the swimming pool on campus (however persons must check in with the facility operator for guidance) or actively playing sport (unless mandated by the Sport’s Governing Body)

o   When an underlying medical condition prevents their wearing (staff and students who due to an underlying condition cannot wear a face covering should consider if it is appropriate for them to attend campus at this time. These persons should seek advice from their doctor regarding the risks posed by their attendance on campus without wearing a face covering or their participation in activities when such PPE is mandated or deemed necessary).

A person may choose to wear a face covering in the above scenarios if they wish to do so. 

 

When should I put on my face covering?

Face coverings should be donned well in advance of entering a building. Do not stop at the building entrance to don your covering as this may lead to congestion; please place your face cover on before you get to the entrance.  

 

When can I take my face covering off?

Face coverings do not need to be worn:

o   When actively eating and drinking in designated seating or social areas where adherence to 2m physical distancing has been provided for

o  When seated in one's own office, be it shared or otherwise (2m distancing or screens must be in place in shared offices so face coverings are not essential when sitting at one's desk, but are required when moving around a shared workspace) 

o   By staff when teaching in class if 2m distancing can be maintained from students 

o   When actively using a gym or the swimming pool on campus (however persons must check in with the facility operator for guidance) or actively playing sport (unless mandated by the Sport’s Governing Body)

o   When an underlying medical condition prevents their wearing (staff and students who due to an underlying condition cannot wear a face covering should consider if it is appropriate for them to attend campus at this time. These persons should seek advice from their doctor regarding the risks posed by their attendance on campus without wearing a face covering or their participation in activities when such PPE is mandated or deemed necessary).

 

Do I need to wear a face covering in lectures / class  / laboratories?

Yes

 

I suffer from an underlying condition that makes the wearing of a mask difficult or inadvisable, what should I do?

If you suffer from an underlying condition that makes the wearing of any face covering inadvisable then you should consult your doctor for advice about the appropriateness attending campus /  engaging in close contact with others in the absence of any form of face covering.

 

You should contact your College or School Office to discuss how best you can be supported under your particular extenuating circumstances.

 

Who is exempt from wearing a face covering?

If you cannot wear a face covering due to an underlying condition then you are exempt from doing so.

 

How do I safely put on and take off a mask?

The HSE has produced guidance on how to wear a face mask safely - https://www2.hse.ie/conditions/coronavirus/face-masks-disposable-gloves.html

 

How do I keep my mask clean?

The HSE has produced guidance on keeping face masks clean  - https://www2.hse.ie/conditions/coronavirus/face-masks-disposable-gloves.html

 

Should I confront someone who is not wearing a face covering?

No, some members of the University community may suffer from an underlying condition that makes the wearing of a face covering inadvisable. The best way to influence others is to lead by example and wear your own covering.

 

Will the University provide me with face coverings?

UCD will issue two washable masks to all students.

 

What should I do if I forget my face covering?

Masks will be available to purchase in on campus shops. However you will need someone to purchase the mask on your behalf as you cannot enter the shop without a face covering.

 

 

Staff FAQ’s On Face Coverings

When am I required to wear a face covering when on campus?

Face coverings (ideally in the form of a mask) are now mandatory for all teaching and learning events, in all the Libraries and internal public spaces of the campus for all members of the University community and visitors to UCD.

 

Face coverings do not need to be worn:

o   When actively eating and drinking in designated seating or social areas where adherence to 2m physical distancing has been provided for

o  When seated in one's own office, be it shared or otherwise (2m distancing or screens must be in place in shared offices so face coverings are not essential when sitting at one's desk, but are required when moving around a shared workspace) 

o   By staff when teaching in class if 2m distancing can be maintained from students 

o   When actively using a gym or the swimming pool on campus (however persons must check in with the facility operator for guidance) or actively playing sport (unless mandated by the Sport’s Governing Body)

o   When an underlying medical condition prevents their wearing (staff and students who due to an underlying condition cannot wear a face covering should consider if it is appropriate for them to attend campus at this time. These persons should seek advice from their doctor regarding the risks posed by their attendance on campus without wearing a face covering or their participation in activities when such PPE is mandated or deemed necessary).

A person may choose to wear a face covering in the above scenarios if they wish to do so. 

 

Do I need to wear a face covering when teaching in class?

No, if 2m distancing from students can be maintained. If your teaching brings you within 2m of others, then a face covering should be donned. The exception is in a laboratory, workshop or similar type setting when face coverings  may be required as part of mandated personal protective equipment.  

 

Do I need to wear a face covering when alone in my own office?

There is no need to wear a face covering when alone in your own office.

 

Do I need to wear a face covering in a shared office?

In shared offices the aim should always be to maintain 2m physical distancing between occupants. The wearing of face coverings in lieu of 2m physical distancing in an office environment is not appropriate; offices must be set up such that staff can maintain a distance of  2m apart. If this is not possible to achieve but for operational reasons it is necessary to have staff physically share an office, then physical distancing between staff may be reduced to 1m if screens are used to separate such staff from each other.  Consequently face coverings should not be required in shared offices when seated at your desk.

 

However, when moving around a shared office or visiting a colleague in their office a face covering should be worn.

 

When should I put on my face covering?

Face coverings should be donned well in advance of entering a building. Do not stop at building entrance to don your covering as this may lead to congestion, place your face covering on before you get to the entrance. 

  

When can I take my face covering off?

Face coverings do not need to be worn:

o   When actively eating and drinking in designated seating or social areas where adherence to 2m physical distancing has been provided for

o  When seated in one's own office, be it shared or otherwise (2m distancing or screens must be in place in shared offices so face coverings are not essential when sitting at one's desk, but are required when moving around a shared workspace) 

o   By staff when teaching in class if 2m distancing can be maintained from students 

o   When actively using a gym or the swimming pool on campus (however persons must check in with the facility operator for guidance) or actively playing sport (unless mandated by the Sport’s Governing Body)

o   When an underlying medical condition prevents their wearing (staff and students who due to an underlying condition cannot wear a face covering should consider if it is appropriate for them to attend campus at this time. These persons should seek advice from their doctor regarding the risks posed by their attendance on campus without wearing a face covering or their participation in activities when such PPE is mandated or deemed necessary).

 

I suffer from an underlying condition that makes the wearing of any face covering difficult or inadvisable, what should I do?

If you suffer from an underlying condition that makes the wearing of any face covering inadvisable then you are advised to consult your doctor as to your on campus presence and engagement in close contact with others without your wearing of any form of face covering.

 

Who is exempt from wearing a face covering?

If you cannot wear a face covering due to an underlying condition then you are exempt from doing so.

 

How do I safely put on and take off a mask?

The HSE has produced guidance on how to wear a face mask safely - https://www2.hse.ie/conditions/coronavirus/face-masks-disposable-gloves.html

 

How do I keep my mask clean?

The HSE has produced guidance on keeping face masks clean  - https://www2.hse.ie/conditions/coronavirus/face-masks-disposable-gloves.html

 

Should I confront someone who is not wearing a face covering?

No, some members of the University community may suffer from an underlying condition that makes the wearing of a face covering inadvisable. The best way to influence others is to lead by example and wear your own covering.

 

Will the University provide me with face coverings?

UCD will issue two washable masks to all staff members

 

What should I do if I forget my face covering?

Masks will be available to purchase in on campus shops. However you will need someone to purchase the mask on your behalf as you cannot enter the shop without a face covering.

UCD HR have developed documents and guidance to assist Managers in planning for a return to on campus working by their team members. Further details can be found at https://www.ucd.ie/engage/employeerelations/covid19-returntocampus/

Step 1

The person returning to work completes an online application via InfoHub (for staff and research postgraduates) and returns it to their relevant Line Manager (or Head of School in the case of postgraduate students) at least three days in advance of their planned return to work.

 

The application includes a health status declaration and confirmation that the applicant has viewed the online Covid 19 Induction training.

 

Step 2

The reviewer reviews the form and confirms that the applicant is fit to return to work and that they have confirmed that they have completed the online Covid 19 Induction Training.

 

Step 3

If approval is granted / not granted an email is issued via InfoHub automatically to the applicant

 

Step 4

The applicant can attend campus to work at the agreed times, and when doing so must complete the Estate Services Contact Tracing Attendance Form for every viisit to campus and adhere to all Covid 19 precautions.    

 

Approvers who may wish to delegate an alternative approver while they are on leave, should contact infohub@ucd.ie to arrange 

 

Note that staff and research postgraduate students must use the InfoHub online system for making an application.

Visiting researchers or interns, who do not have access to the online system may apply directly to the relevant Head of School / Unit using the UCD Return to Campus Working Form

Before returning to Campus all persons must have explicit permission to do so and have completed the UCD Covid 19 Induction Training.

This is a 15 minute presentation available to view on Brightspace

 

Steps to accessing UCD Covid 19 Induction Training on Brightspace:

1. Go to https://brightspace.ucd.ie/ and login using your UCD Connect login and password

2. Click on 'Explore' on header options

3. Select the 'Return to Campus Working; UCD Covid 19 Induction Training'

4. Select option to 'Enroll in Course' 

5. Select option to 'Open Course'

6. Select 'My Learning' from header options 

7. 'UCD Covid 19 Induction Training' will appear under learning materials on the left hand side of the screen. 

 

UCD High Level Covid 19 Risk Assessment

The purpose of the UCD High Level Covid 19 Risk Assessment document is to assess the risk from Covid 19 at a high level in the wider operations of University College Dublin and to identify control measures designed to reduce the risk to as low a level as is practicable (See Table. 1 below)

 

Whilst this risk assessments lays down steps to minimise risk, it does not restrict the initiative of individuals ‘on the ground’ in responding to the prevailing conditions or circumstances. In particular the use of task specific Covid 19 risk assessments is strongly encouraged where more task specific risk control measures may be required.

 

This document will be kept under review and will be updated as required and as and when public health advice necessitates.

 

At all times information on Covid 19 is available from the HSE.  

 

This document should be read in consultation with the university’s Return To Campus Guide which contains more detailed advice and is updated on a regular basis.

UCD High Level Covid 19 Risk Assessment

 

Table 1: UCD High-level Covid 19 Risk Assessment (Updated 8th Oct 2020)

 

Contact Definitions

 

Transient / Intermittent Contact

Spending less than 15 minutes within 2m of another person or persons, such as when passing in a corridor, sharing a toilet space, etc. 

 

Casual Contact

Spending less than 2hrs in a 24hr period in the same working space as other persons whilst still maintaining 2m distancing.

 

Sustained Contact

Spending more than two hours per 24hr period in the same working space as other persons whilst maintaining 2m distancing or spending more than 15 minutes at between 1m and 2m distancing in the same space as other persons whilst wearing a face covering or separated by a screen or similar.

 

Higher Risk Contact

Spending more than 15 minutes at less than 2m distancing from another person(s) without wearing a face covering. This type of contact must be risk assessed on a case by case basis and control measures applied. The Task Specific Covid 19 Risk Assessment template must be completed in these instances.

 

Anyone undertaking work involving the deliberate use of SARS-CoV-2 or handling specimens from known or suspected Covid 19 patients may need Regulatory approval. Further advice can be sought from the SIRC Office.

 

UCD Risk Assessment Templates

The SIRC Office has updated its' existing risk assessment templates with a section to assess the Covid 19 risks from other persons and the environment, but not from handling Covid 19 material. Handling Covid 19 material must be assessed via a UCD Biological Agents Risk Assessment Template.

 

  

If persons are involved in sustained contact with each other and one of them tests positive for COVID-19, the HSE will risk assess the need for these contacts to self-isolate or submit for testing.

 

In order to minimise the number of persons who might be affected by such an event a ‘work pod’ model has been adopted for use in UCD. This model is based on the approach that sustained contacts between staff / persons who share a workspace on a daily basis or very frequent basis (such as researchers sharing a lab space) should be restricted to the same small group of people, i.e. a work pod.

The reason for doing this is minimise the number of persons who might be affected by a positive case on campus for both public health reasons and for business continuity reasons. The smaller the number of individuals who may have to isolate following a positive case in their pod the lesser the impact this will have on a Units ability to deliver its services.

 

The work pod model should be applied to administrative and similar type activities as well as to research facilities and laboratories. It need not be applied to teaching or demonstration type activities as the type of contacts that take place during these activities are not as prolonged or repetitive as those that take place between persons who share a workspace on a daily basis.

 

In office type environments a work pod may comprise of designated groups of up to 8 persons who can work together and whose repeated daily sustained contacts on a repeated day to day basis, are restricted to persons within their designated Work Pod.

 

In dynamic working environments such as laboratories where the utilisation of additional risk control measures such as the wearing of PPE is practicable and appropriate, a work pod of up to a maximum size of 12 persons may be developed. Office type environments are not considered to be suitable locations at this time for larger pods utilising PPE, but laboratories and other dynamic locations where the wearing of PPE is a normal day to day risk control measure are considered to be suitable environments for utilising the larger pod size. 

 

Members of a single work pod can engage in repeated daily sustained contact with each other. Members of different work pods can engage in casual contact and if required occasional sustained contact with each other. However, any form of frequent sustained contact between members of different pods should be discouraged. 

 

Only one work pod may occupy a space at any one time, except in the case of large spaces such as some laboratories and open plan offices where it may be possible for more than one work pod to occupy the space depending on room layout and / or the use of physical barriers between pods. Further advice on this can be obtained from sirc@ucd.ie

 

All persons accessing the campus for work reasons are strongly encouraged to keep their own Covid 19 Contact Diary. This contact diary should be used to record details of the owners activities when on campus, including what locations they accessed, who they had contact with and for how long in each case. These diaries can then be made available to the HSE or others for contact tracing purposes in the event of a positive Covid 19 case on campus.

Section Updated: 21st October 2020 

 

At this time, the wearing of gloves by the wider University community is not considered necessary. Gloves may be worn for specific purposes if such a need is identified.

Face coverings are now mandatory for all teaching and learning events, in all the Libraries and internal public spaces of the campus for all members of the University community and visitors to UCD.

Face coverings do not need to be worn:

o   When actively eating and drinking in designated seating or social areas where adherence to 2m physical distancing has been provided for

o  When seated in one's own office, be it shared or otherwise (2m distancing or screens must be in place in shared offices so face coverings are not essential when sitting at one's desk, but are required when moving around a shared workspace) 

o   By staff when teaching in class if 2m distancing can be maintained from students 

o   When actively using a gym or the swimming pool on campus (however persons must check in with the facility operator for guidance) or actively playing sport (unless mandated by the Sport’s Governing Body)

o   When an underlying medical condition prevents their wearing (staff and students who due to an underlying condition cannot wear a face covering should consider if it is appropriate for them to attend campus at this time. These persons should seek advice from their doctor regarding the risks posed by their attendance on campus without wearing a face covering or their participation in activities when such PPE is mandated or deemed necessary).

A person may choose to wear a face covering in the above scenarios if they wish to do so. 

 

Further information can be found in the Staff and Student FAQ’s on Face Coverings section on this web page. 

 

Visors & Face Shields 

The wearing of face shield, visors and similar is no longer considered to be appropriate in situations where the wearing of face coverings is required. Masks or other forms of face coverings should be worn instead. Visors and face shield may continue to be worn if accompanied by another suitable face covering such as a mask.

 

Availability of PPE and Personal Hygiene Pack

An individual allocation of reusable face coverings, hand sanitiser, sanitising wipes and other hygiene products will be provided by the University to students and staff;

  • 2 no. reusable masks per person for UCD staff and students 
  • A staff personal hygiene pack containing 1 no. hand sanitiser bottle and 1 no. pack of wipes for individual use 
  • Bulk collections by locally appointed COVID 19 coordinators on behalf of a number of colleagues can be facilitated 
  • Requests for additional hygiene packs, replacement face visors or additional cleaning material must be submitted to Estate Services via a new request

In all cases, these items can be obtained by request and prior arrangment through the Estate Services Website 

These products will also be available to purchase on campus from Procare Pharmacy, the Centra convenience store and UCD Students’ Union shops

In the event that an individual forgets their face covering, they will need someone to purchase one on their behalf, as one cannot enter the shop without a face covering.

 

Task Specific Risk Assessment 

For work that requires a task specific Covid 19 Risk Assessment additional PPE may be required; this should be detailed in the relevant risk assessment.

Having completed the Online Health Declaration via InfoHub, and approval has been provided to attend campus to work, all staff and research postgraduates must complete a daily record of attendance via the Estate Services Contact Tracing Attendance Form for every visiit to site.

This information will be used for contact tracing in the event of a case of Covid 19 on campus and for other safety and regulatory purposes related to the risk management of Covid 19.

This is mandatory for all staff and research postgraduates working on campus and must be done for every visit to the campus.

 

 

Covid 19 Lead Worker Representatives

Each UMT member has appointed a Covid 19 Lead Worker Representative for their area of responsibility as required by the Governments Return To Work Safety Protocol. The role of these Lead Worker Representative is to ensure ‘…that COVID-19 measures are strictly adhered to in their place of work’ and working  ‘….collaboratively with the employer to assist in the implementation of measures and monitor adherence to the measures to prevent the spread of COVID -19.’ Covid 19 Lead Worker Representatives may be assisted in their work by Local Covid 19 Coordinators

 

Local Covid 19 Coordinators

Managers can appoint a Local Covid 19 Coordinator, in particular if they manage a complex or work intensive area with multiple Work Pods. Research Facilities and Institutes and Schools and Units with a high level of group activity or requiring task specific risk assessment are strongly encouraged to appoint such a person. Local Coordinators can assist and inform Lead Worker Representatives as they carry out their duties. 

 

Covid 19 Consultative Committee

This is a UCD Consultative Committee with the following terms of reference:

  • To fulfil the requirements for worker consultation in respect of Covid 19 workplace health and safety matters as set down in the Government’s Return To Work Safety Protocol
  • To receive and consider feedback in respect of Covid 19 workplace health and safety matters from the Lead Worker Representatives, Trade Union Representatives and University employees.
  • To support the implementation of the Government’s Return To Work Safety Protocol in UCD.
  • To consider Covid 19 workplace health and safety matters arising from the work of other UCD Committees in the context of the Government’s Return To Work Safety Protocol.

 

The Covid 19 Consultative Committee acts as a forum for Lead Worker Representatives, Trade Union Representatives and others to consider matters related to Covid 19 health and safety and make recommendations to the UMT Covid 19 subgroup, other subgroups and to local management. The outputs of the committee are fed to the various subgroups across the University as necessary and ultimately to the UMT via the UMT Covid 19 Subgroup.

 

Ideally issues relating to workplace health and safety and Covid 19 should be resolved at a local level. However if you wish to raise issues in relation to Covid 19 and workplace health and safety you can do so via your designated Covid 19 Lead Worker Representative or via a Trade Union Representative. Details on membership of the Covid 19 Consultative Committee including the names of Covid 19 Lead Worker Representatives can be found here

Covid 19 Consultative Committee Minutes can be accessed here

Introduction

The UCD Covid 19 Human Research Ethics Risk Assessment Template must be completed by all Principal Investigators for work involving face to face contact between researchers and research subjects. In this context face to face contact is defined as any research that requires researchers to be physically in the presence of research subjects irrespective of whether physical contact takes place. 

At all times the aim should be to remove or reduce the need to engage in face to face activity in order to reduce the risk from Covid 19.

This form must be completed by new applicants seeking ethical approval and by those already approved to engage in research.  

Note that this risk assessment template is only designed to address the risks from Covid 19. It does not remove the need to complete risk assessments for other hazards associated with the research, such as sample collection, travel, etc. 

 

Reducing Risk

Research subjects in higher risk groups must be protected from the risk of Covid 19, and in some cases certain persons may be unsuitable as research subjects given their Covid 19 risk status. If there is any doubt research subjects should be advised to obtain their own medical advice.

In general persons in higher risk groups may take part in research if the risk of doing so is no greater than the risk of shopping in the local supermarket, or social distancing in the streets, parks, and countryside. Risk can be managed by using physical controls such as PPE, screens, etc. Risks can also be managed using procedural controls, for example by updating participant information sheets, updating screening questionnaires to take account of Covid 19, obtaining new / updated participant consent if deemed necessary, providing additional researcher training, etc.  

 

Researchers With Existing Approval

If you have already received ethical approval for your research you do not need to reengage with the ethical approvals process unless you are making an amendment to your original application, in which case you will have to apply for an amendment approval as normal.

Researchers with existing ethical approval should complete this template, identifying Covid 19 risk control measures to ensure both researcher and participant safety, and confirm that they believe their research is safe to continue.

In particular they should pay attention to the suitability of research subjects, the use of physical protection measures, limiting the nature of face to face contact, updating participant screening questionnaires and information sheets and whether or not an updated subject consent is required.

Researchers should contact sirc@ucd.ie for advice if the risk rating arrived at is ‘moderate’ or above.

 

New Applicants

Applicants seeking ethical approval for the first time should complete this Risk Assessment Template and forward it to sirc@ucd.ie in tandem with their ethics application.

Advice for First Aid Responders

The UCD Advice for First Aid Responders: COVID 19 guide is intended to provide some practical guidance and reassurance to First Aid Responders [FAR] in UCD.

To minimise risk, it is advised that all UCD First Aid Responders should avoid close contact with a person who may require first aid on campus, unless absolutely necessary or if Personal Protective Equipment (PPE) is available.

To request first aid assistance, persons should immediately contact the UCD 24-hour Emergency Line on Ext. 7999 or 01 716 7999 from a mobile.

The 7999 first aid responders have access to PPE and can respond to first aid requests.

Patients in cardiac arrest should have compression only CPR applied. Do not give mouth to mouth rescue breaths.

Call the UCD Emergency Line on ext. 7999 for assistance and use an AED as soon as possible. See locations of AED’s in UCD.

 

Further advice and information

UCD Advice for First Aid Responders: COVID 19_Rev.0 June 2020

Order of Malta Ireland Guidelines on First Aid in the workplace

PHECC Covid 19 Advice for Responders

HSE advice on Performing CPR

HPSC Guidance on CPR in the context of Covid 19

All staff and students are strongly encouraged to download and to use the Government ‘s Covid Tracker App.  In particular users are encouraged to utilise the Daily Check In to monitor their own health status. Any person who exhibits symptoms of Covid 19 must not come to campus. If the symptoms begin when on campus persons should contact the UCD Emergency Line on 01 716 7999 / ext. 7999 for further instructions.

UCD SIRC Office has provided this UCD Return to Work Safely Privacy Notice (pdf) to cover the data processing for UCD to meet its obligations under the Covid-19, ‘National Return to Work Safely Protocol’ to ensure that UCD is a safe place to work. 

 

UCD Response Plan and Return to Work Resources

Return to Campus Guide (pdf)

UCD Return to Work - Online Health Declaration (through InfoHub for staff and research postgraduate students)

UCD Return to Campus Working Form (doc). Note that staff and research postgraduate students must use the online system for making an application (through InfoHub link above).

Visiting researchers and interns who cannot access these systems, may apply directly to the relevant Head of School / Unit using this form.

UCD Covid 19 Induction Training (through Brightspace, see access steps in section above)

Daily Record of Attendance via the Estate Services Contact Tracing Attendance Form 

 

UCD Risk Assessments and Templates

UCD High-Level Covid 19 Risk Assessment (pdf)

UCD Task Specific Covid 19 RA Template (doc)

UCD Risk Assessment Templates (doc). Note new section added to address risks associated with Covid 19

UCD Covid 19 Human Research Ethics Risk Assessment Template (doc)

 

UCD Guidance Documents

Covid 19 - Guide to Sanitising Shared Equipment Between Users (pdf)

Using Face Shields (pdf)

UCD Advice for First Aid Responders: COVID 19_Rev.0 June 2020 (pdf)

 

Other Resources

UCD Covid 19 Icon Poster (pdf)

Handwashing Poster (pdf)

HSE Hand Hygiene Poster (pdf)

HSE Guidance on the Safe Use of Masks (pdf)