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Abstract Submission Guidelines

2024 Abstract Submission Guidelines

Abstract submissions are welcome for consideration for the UCD School of Nursing Midwifery and Health Sciences Research Conference 2024, which will be held at UCD in Dublin on the 22nd - 23rd of August 2024.

Important Dates

Call for Abstracts Opens 11 March 2024
Abstract Submission Deadline (11.59pm) - Extended 1st May 2024
Notification of Review Outcome 07 June 2024
Deadline for accepted authors to register to confirm attendance 21 June 2024
Programme Available Online End of June


Abstracts are welcome in any one of the following categories:

  1. Workforce, Innovation and Sustainability 

  2. Advancing Evidence-Based Practice Across Care Settings

  3. Public Patient Involvement (PPI) and Inclusion Health 

  4. Enhancing Care through Technology, Environment and Systems Innovation 

  5. Global Health for a Shared and Sustainable Future

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral or Poster Presentation
  • Poster Presentation

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format:

Oral presentations will be 15 minutes long with 5 minutes for questions and answers

Poster Format:

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Previously Presented or Submitted Abstracts

Abstracts that have been previously published or presented at a National/International Conference will be considered for presentation.

Submission Process

The abstract submission process for 2024 will be through an online submission portal.


  1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract.
  2. You do not need to register for the conference in order to submit the abstract.
  3. All abstracts must be received by the submission deadline to be included in the review.
  4. Accepted abstract presenters must register by 21 June 2024.
  5. Abstracts must be submitted in English.

Submission Guidelines

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?

The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers.

Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

How to edit a submitted abstract?

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed.

Submission Details Required
The online abstract submission is a simple step-by-step process and will ask you to input the following details:

  • Abstract title - word limit is 30
  • Presentation type - Oral, Poster.
  • Theme - chosen from the theme list above
  • Presenting Author - Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors - Name, affiliation, and job title of co-author(s)
  • Abstract text - Abstract word limit is 300, use abstract headings listed below (word limit excludes: title, authors, affiliations and references)
    • Background
    • Study Aim
    • Methods 
    • Results/Lessons Learned/Highlights
    • Implications for Clinical Practice, Policy, Research (where relevant) 
    • Conclusions
  • Additional information
    • Data consent
    • Publishing
    • Are you currently a student registered to a research degree programme?

Review and Notification of Acceptance

All abstracts will go through a blind peer-review carried out by reviewers selected by the SNMHS 2024 Programme Committee.

Notification of acceptance or rejection will be sent to the submitter on 07 June 2024.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 21 June 2024. You will be provided with a link to register in your acceptance email.

If a presenter fails to register by 21 June 2024:

  • Will be removed from the programme
  • Will be removed from all SNMHS 2024 related publications

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author please contact (opens in a new window)SNMHS2024@conferencepartners.com by 01 July 2024.

 Terms and Conditions

  1. The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
  2. The abstract submitted is in English.
  3. This abstract has only been submitted once for the UCD School of Nursing, Midwifery and Health Systems International Research Conference. 
  4. It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
  5. The presenting author is available to present at the conference between 22 - 23 August 2024.     
  6. The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
  7. The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
  8. A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
  9. Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

If you have any queries regarding the above, please contact the SNMHS 2024 Programme Team SNMHS2024@conferencepartners.com.

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Contact the UCD School of Nursing, Midwifery & Health Systems

Health Sciences Centre, University College Dublin, Belfield, Dublin 4
T: +353 1 716 6488 | Location Map(opens in a new window)