Background
The Programme Development, Approval and Review Framework (PDARF) sets out the formal institutional process by which new programmes, programme changes and derogations from the Academic Regulations are developed and approved through the University’s academic governance structures prior to implementation by UCD Registry. The current approval process is manual, repetitive, and time-consuming due to the use of multiple forms, signatories, and approval points. The dependence on paper-based forms increases the risk of inaccurate or incorrect information being recorded and results in queries and delays in approval and implementation.
Project Objective
The aim of this project is to reduce the turnaround time from proposal to implementation. This will be achieved by moving the current paper-based process of proposal drafting and approval to the online platform, InfoHub.
The Initial focus of this project is the proposal of standard new taught programmes. A single proposal form has been developed to remove duplication of information gathering. Improved help text and use of validation will also guide users when submitting the form. This is now in testing ahead of piloting in the 2023/ ’24 Autumn trimester, with the development of further proposal types on InfoHub to follow.
Project Benefits
Streamlined operations through the automation of existing processes.
Reduced risk of incorrect information being inputted.
Increased visibility and transparency at all points of the process.
Who will benefit?
Faculty, Curriculum Team - Registry, Staff in Colleges and Schools
Project Team
Find out more about our project team members below.
Project Owner
Lizanne Hutton
Business Manager
College & Curriculum Liaison Manager
UCD Registry - Customer & Curriculum Operations
Bronwyn O’Callaghan
Senior Project Manager
IT Services - Enterprise Applications Group
Project Timeline
The timeline of the project as of November 2023.
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June 2022
Approved by UMT Service Group to proceed to next stage
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August 2022
Approved by UMT Service Group to proceed for development on InfoHub platform.
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September 2022
Communications approach developed
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October 2022
Steering Group established
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November 2022
New programme proposal workflow validated by Steering Group
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January 2023
Project Charter developed
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February 2023
Proof of concept demonstrated to Steering Group
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April 2023
Refinements made to proof of concept based on Steering Group feedback
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July 2023
Technical design/access model finalised
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Aug 2023
UAT in progress