Planning and Organisation

Who is this course for?

This course is for all staff members who wish to equip themselves with the tools and techniques needed to better manage their time, work smarter not harder and increase individual and team productivity. 

The course will focus on how to prioritise your workload and avoid distractions to reduce the feeling of being overwhelmed. We will look at techniques to help learners make sure all their day-to-day tasks are complete and nothing is overlooked.

By the end of the course each learner will be able to: 

• Identify and avoid their own personal time stealers 
• Understand the importance of creating time to plan 
• Apply a robust decision making process that works 
• Know when and how to say ‘NO' assertively 
• Reduce stress and improve their well-being by being more in control of their workload

How long is this course?

The course duration is 3.5 hours.

What topics will be covered?

• Your role responsibilities and priorities
• Identifying your personal time stealers
• Dealing with common distractions - Interruptions/emails/phone calls
• Techniques so all day to day tasks are complete and nothing is overlooked
• Planning tools and techniques - tasks; to do lists; daily plans
• Prioritising tools and techniques - urgent versus important
• Decision Making processes

Do I need to prepare anything before or after the session? 

To gain the maximum benefit from the course each learner will be asked to complete a weeks’ worth of time sheets to see if they are productively planning their time and getting the most out of their work day.

Before the course begins each learner will also receive a 3-2-1 Personal Action Plan template. 

Post-training, participants will be led through a short reflective activity which will allow each learner to use this template to record: 

• Three things they learned/were reminded about during training 
• Two things they want to action based on the session 
• One thing they are going to action this week.

For details of upcoming events or to book your place on available courses, please visit the HR - Professional Development booking centre  If your chosen course is fully booked or no longer available, you can access the UCD LinkedIn learning portal via your UCD Connect login where you will find a range of eLearning courses. 

If you have any further queries on this programme, please contact peopledevelopment@ucd.ie or call ext 4919.

Who is this course for?

This course is for all staff members who wish to equip themselves with the organisational and time management tools and techniques needed to better manage their time and the time of others.

On successful completion of the course, learners will be able to:

• Identify strategies to reduce time spent on activities which are unimportant 
• Develop a plan for spending time on important roles, relationships and activities 
• Reduce stress and improve their well-being by being more in control of their workload 
• Apply 5S to organise their workspace 
• Establish daily, weekly, monthly routines to help organise their time 
• Have confidence to professionally say ‘No’ when needed and have a strategy to handle day-to-say distractions

How long is this course?

The course duration is 3.5 hours.

What topics will be covered?

This is a practical course, which shows learners how and where their time is lost and what impact that has on themselves and others. The course looks at how staff can better organise their tasks and control their stress levels during busy periods, how to avoid distractions to reduce the feeling of being overwhelmed and how to identify their personal ‘time-stealers'. We will also look at techniques to help learners make sure all their day-to-day tasks are complete and nothing is overlooked. 

Topics covered: 

• What do we mean by Time Management?
• Tips to avoid procrastination
• Defining your role and responsibilities
• Identifying your personal time stealers
• Organising your time – daily, weekly, monthly routines
• Organising your workspace with 5S
• Dealing with common distractions and how to say ‘No’
• Habit forming techniques - taking time to assess your day-to-day tasks, what was complete, what wasn't and why

This course is highly interactive and includes discussion, exercises and activities based on real world scenarios. The trainer will also encourage learners to bring in their own experience and discuss practical, local examples where relevant.

Do I need to prepare anything before or after the session? 

To gain the maximum benefit from the course each learner will be required to complete an Organisation & Time Management Quiz. This will help learners to set the context for the course and allow them to focus on areas they need to improve on.

Before the course begins each learner will also receive a 3-2-1 Personal Action Plan template. Post-training, participants will be led through a short reflective activity which will allow each learner to use this template to record: 

• Three things they learned/were reminded about during training 
• Two things they want to action based on the session 
• One thing they are going to action this week.

For details of upcoming events or to book your place on available courses, please visit the HR - Professional Development booking centre  If your chosen course is fully booked or no longer available, you can access the UCD LinkedIn learning portal via your UCD Connect login where you will find a range of eLearning courses. 

If you have any further queries on this programme, please contact peopledevelopment@ucd.ie or call ext 4919.

Collection: Planning and Organisation

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