How to go on exchange?
Before you can go on exchange, there are quite a few things students will have to think about. UCD Global is here to help & guide students along the way. In Autumn UCD Global hosts many talks & office hours to assist students with this decision-making process, and the further timeline to keep in mind can be found below. It is also important students review all considerations listed on this page to make sure they go on exchange well-prepared. Learn more by watching our information sessions.
UCD Global will be hosting a number of in-person and online information sessions throughout October, November and January for students interested in going on exchange. All students who apply must attend an information session to best understand what an exchange entails, where they can go and how to fill out the application. Please register to the events below.
6 Oct, 6pm: Exchanges Opening Evening - Book here
11 Oct, 1pm: USA & Canada Information Session - Book here
13 Oct, 1pm: Europe: North Meets South Information Session - Book here
18 Oct, 1pm: Australia & New Zealand Information Session - Book here
20 Oct, 1pm: Europe: East Meets West Information Session - Book here
26 Oct, 1pm: Go Further: Europe, Asia & South America Information Session - Book here
2 Nov, 6pm: Student Exchange Experience Q&A - Book here
3 Nov, 1pm: Application & Budgeting Information Session - Book here
7 Nov, 6pm: USA & Canada Virtual Information Session - Book here
8 Nov, 6pm: Europe: North Meets South Virtual Information Session - Book here
9 Nov, 6pm: Australia & New Zealand Virtual Information Session - Book here
14 Nov, 6pm: Europe: East Meets West Virtual Information Session - Book here
16 Nov, 6pm: Go Further: Europe, Asia & South America Virtual Information Session - Book here
17 Nov, 6pm: Application & Budgeting Virtual Information Session - Book here
11 Jan, 6pm: Last Chance Exchanges Q&A Session [Virtual] - Book here
UCD Global will be hosting new sessions both in-person and online throughout October, November and January for students interested in going on exchange in the 2023-24 academic year. Please refer to the above tab to book into the sessions.
The recordings of our previous information sessions can be found on the Information Sessions webpage.
- 3.0 GPA is the recommended minimum requirement for students going on exchange.
- Students also need to meet the academic requirements provided by their College.
- Generally, for students going on exchange in stage 3, the average GPA is calculated as follows:
(Stage 1 GPA x 2) + (Stage 2 trimester 1 GPA) divided by 3
Our selection process is similar to the CAO system. The average GPA of successful students varies from year to year. Students with a 3.0 GPA and over often get offered a place. It depends on demand and the number of places we have at a university in a given year.
We endeavor to place as many students as possible. However, please note our exchange programme is competitive.
- Check the universities you can apply to on the UCD Global website and your School/College website
- Research the universities you would like to attend, in particular, the courses they offer.
- Research the cost of living to ensure it is within your budget.
- Contact the Erasmus/Exchange Academic Coordinator in your School for academic advice.
- Contact UCD Global for general information about going on exchange.
- Apply online on SISweb before the deadline. The application form can be found under the Programme Services menu and is called "My Exchange Application".
- Applications are assessed primarily on academic merit.
On the application form you will be expected to do the following:
- Select if you want to go for a full year/trimester 1/trimester 2.
- Indicate your Language proficiency (if applicable).
- Select your preferred subject (for joint major students) for your top choice.
- List the universities you would like to apply to.
Application deadlines can vary based on your programme and will be confirmed to you directly by the relevant UCD Global/Programme Coordinator.
If you have any questions about going on exchange or the application process, please make sure to check our UCD Student Exchange FAQs webpage.
Things to think about
The majority of our university partners have a page on their website outlining the cost of living at the university. This is a great place to start when researching the cost of living of the area you are going to. Here is an outline of items to include when budgeting.
- Tuition: You will continue to pay the UCD tuition fee. You will not have to pay the partner university tuition but there may be a small administration fee.
- Monthly Costs: Accommodation, Bills, Groceries, Travel, Personal items
- Incidentals: Insurance, Flights, Passport, Visa, Vaccinations, Study Materials
The majority of universities will have a different academic calendar to UCD. Please ensure that you research the academic calendar for all of the universities you are interested in going to, especially for our European partners or if they are in the Southern Hemisphere.
An overview of the differences of academic calendars across Europe can be found in the following publication from the European Commission.
Before submitting your application, please make sure to check the language of classes at the universities you are interested in, as not all partner universities teach through English. Most of our university partners have a page on their website where you can check their language requirements.
If you do not speak the language of the country where your selected university is located, please check the course catalogue of the university to see if any classes are offered through English for your subject and the duration of exchange.
Our partner universities will advise you on accommodation options before you go on exchange. In some cases you will be offered on campus accommodation, however, at the majority of our partner universities you will be required to find your housing. The partner universities will give you tips and recommendations. Make sure to carefully follow any deadlines they might give you for registering for accommodation.
A visa may be required when going on exchange. The partner university that you are nominated to will assist you with this process.
Most countries in Europe are part of the Erasmus+ Programme. The Erasmus+ Grant is approx €250 or €300 per calendar month depending on destination. The total amount is based on precise mobility dates. Some countries offer some other/additional form of financial assistance, e.g. France – students can apply for CAF (Caisses d’Allocations Familiales) to help with accommodation costs.
*Additional funding may be available for upper-level SUSI grantees as well as HEAR students. Students who have been selected for an exchange destination within Europe, will automatically receive more details about applying for the grant. This information will be sent approximately three months before departure.
Outside of Europe:
Scholarship of €500 per semester is available for students at Universitas 21 (www.universitas21.com) partners in Latin America and Asia. Some partner universities in Asia offer other scholarships which students can apply for e.g. DUO Scholarship in Korea, JASSO scholarship in Japan.
UCD students who are selected to participate in outbound mobility and international internships must have appropriate travel insurance in place. This is in line with the recommendation of the Department of Foreign Affairs and is a requirement of Erasmus programme guidelines.
When purchasing your travel insurance policy, familiarise yourself with the coverage, terms and conditions and point of contact. It is also important to consider your insurance in relation to the COVID-19 pandemic as it differs from company to company. Make sure that your policy is valid for the entire period of your stay abroad.
Support and Assistance While Abroad
To support and assist our students when traveling on university-affiliated trips, UCD maintains a partnership with International SOS (ISOS). ISOS is the world's leading medical and security consultation service. ISOS is not an insurance provider; it is an assistance provider.
As a registered UCD student, you are eligible to access the ISOS membership benefits free of charge. Before your travel, we encourage you to learn more about these benefits, download the ISOS App, register your trip with ISOS, and access the membership services to make the most of your travel abroad.
You can find out all you need to know here.