How to go on exchange?
Before you can go on exchange, there are quite a few things students will have to think about. UCD Global is here to help & guide students along the way. In Autumn UCD Global hosts many talks & office hours to assist students with this decision-making process, and the further timeline to keep in mind can be found below. It is also important students review all considerations listed on this page to make sure they go on exchange well-prepared. Learn more by watching our information sessions which can be found below.
The UCD Global Exchange team will host several in-person and online sessions from September through November 2023 for those students who are interested in going on exchange in the 2024/25 Academic Year. Please note if you intend to apply for exchange, you must attend your relevant subject session either in-person or online. Due to limited capacity, you must register for these events below.
All online talks will be recorded and added to our website once applications open - you are expected to watch them if you cannot attend the in-person or online sessions.
Application opening and closing dates are not yet set but are expected to open at the end of November 2023 and close at the end of January 2024. We will communicate the exact dates with you closer to the time.
In the meantime, you may refer to our FAQs as your questions are likely to be answered there.
UCD will host exchange information sessions in-person and online throughout September to November, students are required to attend these sessions in order to apply for exchange. Due to limited space, we ask students to register for the events, please sign up below:
28th Sept, 6-7pm: Exchanges Open Evening - Register
17th Oct, 6-7pm: Arts & Humanities Talk - Register
18th Oct, 6-7pm: Social Sciences Talk - Register
20th Oct, 12-1pm: BSc Sustainability Talk - Register
24th Oct, 5-6pm: Architecture Talk - Register
24th Oct, 6-7pm: Sciences Talk - Register
25th Oct, 1-2pm: Exchange Research Top Tips Session - Register
1st Nov, 6-7pm: Student Q&A 1 - Register
6th Nov, 6-7pm: Application & Budgeting Talk - Register
7th Nov, 6-7pm: Engineering Talk - Register
29th Nov, 1-2pm: Student Q&A 2 - Register
UCD Global will be hosting both in person and online sessions throughout September to November for students wishing to go on exchange. Attending these talks is mandatory for anyone who wishes to apply for exchange. If you've missed the in-person events, we will host the sessions again online and record them. Please register for the events you wish to attend:
7th Nov, 1-2pm: Arts & Humanities Talk - Register
10th Nov, 1-2pm: Social Sciences Talk - Register
13th Nov, 1-2pm: Architecture Talk - Register
15th Nov, 1-2pm: Science Talk - Register
16th Nov, 1-2pm: Engineering Talk - Register
17th Nov, 1-2pm: Exchange Research Top Tips Session - Register
20th Nov, 1-2pm: Application & Budgeting Talk - Register
- 3.0 GPA is the recommended minimum requirement for students going on exchange.
- Students also need to meet the academic requirements provided by their College.
- Generally, for students going on exchange in stage 3, the average GPA is calculated as follows:
(Stage 1 GPA x 2) + (Stage 2 trimester 1 GPA) divided by 3
Our selection process is similar to the CAO system. The average GPA of successful students varies from year to year. Placement depends on your GPA, demand and the number of places we have at a university in a given year.
We endeavor to place as many students as possible. However, please note our exchange programme is competitive and not all students will receive a conditional offer
- Note, if you receive a conditional offer from UCD, you still need to apply to and be accepted by your host university. If you are rejected from your host university we will not be able to place you elsewhere
- Check the universities you can apply to on the UCD Global website and your School/College website
- Research the universities you would like to attend, in particular, the courses they offer.
- Research the cost of living to ensure it is within your budget.
- Contact the Erasmus/Exchange Academic Coordinator in your School for academic advice.
- Contact UCD Global for general information about going on exchange.
- Apply online on SISweb before the deadline. The application form can be found under the Programme Services menu and is called "My Exchange Application".
- Applications are assessed primarily on academic merit.
On the application form you will be expected to do the following:
- Select if you want to go for a full year/trimester 1/trimester 2 (you need to list the UCD semester that you will be going in)
- Indicate your Language proficiency (if applicable)
- Select your preferred subject (for joint major students) for your top choice
- List the universities you would like to apply to - do NOT list anywhere that you would not be happy going to. Whilst we understand that you have your top preferences, we can't place everyone in theirs
Application deadlines can vary based on your programme and will be confirmed to you directly by the relevant UCD Global/Programme Coordinator.
Applications for students wishing to go on exchange in the 23/24 academic year have closed. Applications for students wishing to go on exchange in 24/25 are not yet open, they will open in November/December of 2023, date tbc.
If you have any questions about going on exchange or the application process, please make sure to check our UCD Student Exchange FAQs webpage.
Things to think about
The majority of our university partners have a page on their website outlining the cost of living at the university. This is a great place to start when researching the cost of living of the area you are going to. Here is an outline of items to include when budgeting.
- Tuition: You will continue to pay the UCD tuition fee. You will not have to pay the partner university tuition but there may be a small administration fee.
- Monthly Costs: Accommodation, Bills, Groceries, Travel, Personal items
- Incidentals: Insurance, Flights, Passport, Visa, Vaccinations, Study Materials
Please also come along to our helpful budgeting session!
The majority of universities will have a different academic calendar to UCD. Please ensure that you research the academic calendar for all of the universities you are interested in going to, especially for our European partners or if they are in the Southern Hemisphere.
An overview of the differences of academic calendars across Europe can be found in the following publication from the European Commission.
Before submitting your application, please make sure to check the language of classes at the universities you are interested in, as not all partner universities teach through English. Most of our university partners have a page on their website where you can check their language requirements.
If you do not speak the language of the country where your selected university is located, please check the course catalogue of the university to see if any classes are offered through English for your subject and the duration of exchange, and this document offers more information on courses offered in English in Erasmus partner universities.
Our partner universities will advise you on accommodation options before you go on exchange. In some cases you will be offered on campus accommodation, however, at the majority of our partner universities you will be required to find your housing. The partner universities will give you tips and recommendations. Make sure to carefully follow any deadlines they might give you for registering for accommodation.
A visa may be required when going on exchange. The partner university that you are nominated to will assist you with this process.
Most countries in Europe are part of the Erasmus+ Programme. The Erasmus+ Grant is approximately €330 or €385 per calendar month depending on destination. The total amount is based on precise mobility dates. Some countries offer some other/additional form of financial assistance, e.g. France – students can apply for CAF (Caisses d’Allocations Familiales) to help with accommodation costs.
*Additional funding may be available for upper-level SUSI grantees as well as HEAR students. Students who have been selected for an exchange destination within Europe, will automatically receive more details about applying for the grant. This information will be sent approximately three months before departure.
Outside of Europe:
Scholarships are available to undergraduate students going on exchange to some Universitas 21 (www.universitas21.com) partner institutions. The U21 partners are selected each year and will be advertised during promotion. Some partner universities in Asia offer other scholarships which students can apply for e.g. DUO Scholarship in Korea, JASSO scholarship in Japan.
UCD students who are selected to participate in outbound mobility and international internships must have appropriate travel insurance in place. This is in line with the recommendation of the Department of Foreign Affairs and is a requirement of Erasmus programme guidelines.
When purchasing your travel insurance policy, familiarise yourself with the coverage, terms and conditions and point of contact. It is also important to consider your insurance in relation to the COVID-19 pandemic as it differs from company to company. Make sure that your policy is valid for the entire period of your stay abroad.
Support and Assistance While Abroad
To support and assist our students when traveling on university-affiliated trips, UCD maintains a partnership with International SOS (ISOS). ISOS is the world's leading medical and security consultation service. ISOS is not an insurance provider; it is an assistance provider.
As a registered UCD student, you are eligible to access the ISOS membership benefits free of charge. Before your travel, we encourage you to learn more about these benefits, download the ISOS App, register your trip with ISOS, and access the membership services to make the most of your travel abroad.
You can find out all you need to know here.