How to update your personal details
You can update many of the personal details on your account yourself in the My Profile section of SISWeb. To access My Profile, log into SISWeb and click on the photo of yourself in the top right corner. In My Profile, you can edit the following information:
- Permanent and/or term address
- Personal email address
- Mobile number
For information on how to update any details that you are not able to update yourself (name, date of birth, etc) refer to sections below:
How to update your name or date of birth on your account
While you are unable to update details such as your name or date of birth yourself, we can do so on your behalf. If you notice that your name or date of birth has been recorded incorrectly, simply provide us with a government issued ID (passport, birth certificate, marriage certificate, etc.) which confirms your name and/or date of birth and we will be happy to update your details for you. You can choose to bring your documentation in to the Student Desk or you can contact us via the Student Desk Connector with copies of your documentation attached.
How to update the details on your student record
If you are a graduate and would like to update your name or date of birth you will need to contact the NUI directly. You must submit a change of personal details form to the NUI, accompanied by official supporting documentation. For a list of acceptable supporting documentation, please see the section Accepted Documentation.
The NUI will inform UCD of the amendments and will request that we update your record accordingly.
There is no fee for updating the details on your student record.
How to update the details on your parchment
If you are a graduate and would like to change the name and/or gender on your degree parchment or certificate and have it reissued, you must submit a change of personal details form, to the NUI to be considered by the University Senate. Each request must be accompanied by official supporting documentation (for a list of acceptable documentation, please see the section Accepted Documentation).
The Senate meets three times a year, in January, April and November. Once the Senate has approved your request, you must return your original parchment to the NUI. Your record will not be amended and new documentation will not be issued until the approval process is complete.
All future correspondence and, if registered, Seanad Election documentation will be issued in your updated name. You can also have an English version of your original Latin parchment issued under your updated name. The fee for an English version of the graduate qualification is €50.
- Please note that the original Latin version of the degree parchment will remain under the same name as was issued on the day of conferring unless a specific request is made to update and re-issue the Latin parchment.
The NUI will inform UCD of the amendments and will request that we update your record accordingly.
The fee to reissue your parchment after changing your personal details is €50 per reissue.
Accepted Documentation
- Birth Certificate
- Passport
- Drivers Licence
- Deed Poll
- Gender Recognition Certificate
- National Identity Card (Country Dependent)
- Marriage Certificate
- Divorce Certificate
- Any other form of documentation deemed necessary to process the request
Change of personal details general regulations
- It is the responsibility of the applicant to fully complete the application form and to provide the relevant supporting documentation e.g. birth certificate, passport, drivers licence, deed poll, marriage certificate, gender recognition certificate or any other form of official documentation deemed necessary by the NUI.
- All parchment/certificate re-issue requests that contain amended personal details will be submitted to the University Senate for approval.
- NUI will inform the records and Alumni offices in UCD of any amendments they make to your record so that we can update your student record accordingly.
- All original parchments and or certificates must be returned to NUI by the graduate before the amended ones are issued.
- A change of personal details request cannot be submitted to include an official title (e.g. King, Prince, Lady etc.) or any initials, brackets, or adjuncts (e.g. Jnr, Snr, IV).
If you have any questions about updating your personal details or requesting to have your parchment reissued, please contact the NUI directly using the contact details found below:
National University of Ireland
49 Merrion Square
Dublin 2
Ireland
Tel: +353 1 4392424
Email: records@nui.ie
Web: www.nui.ie
Gender Identity & Expression
Gender identity and expression is essential to experiencing wellbeing and fulfilment. As such, UCD is committed to providing an inclusive and diverse environment. If as a trans or gender non-binary student, or employee at the university, you wish to change your first name and/or gender on official university documents, and across the university systems, we can process your request without the need for gender recognition certificates. If you would like further information on the Gender Identity and Expression Policy and how to change your name/gender, please AskUs for assistance with this process.
If you have any further questions on updating your personal details, don't hesitate to Ask Us.
