What are Extenuating Circumstances?
Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. If you are granted extenuating circumstances in a module, you will have the opportunity to retake this module in the following trimester for no additional cost and with no cap applied to your grade.
Before you apply for extenuating circumstances, it is important that you seek guidance and support from your College/School Office and/or Student Advisor. If you are unsure of who to speak to about applying for extenuating circumstances, please Ask Us and we will be happy to connect you with the correct member of staff.
In many programmes you can apply for extenuating circumstances online via SISWeb by following the steps below:
- Log into SISWeb
- Click on the Programme Services tab
- Select Applications for Extenuating Circumstances
- Start a new application and complete all necessary fields
Please note that some programmes require students to compete a different application than the one available on SISWeb. Where the online application is not available for a particular programme the Application Form for Extenuating Circumstances should be used and submitted to the relevant College/School Office. Before completing an application via SISWeb, please speak with your College/School Office to confirm which application form to use.
You can find further details in UCD's Policy on Extenuating Circumstances.
If you make an application for extenuating circumstances and would like an update on the status of your application, please contact your College/School Office as they will be best able to assist you.
If you are granted extenuating circumstances in a module, you will be charged for that module in the year that you initially registered to it. You will not be charged for that module when you retake it in a subsequent trimester. For example, if you registered for a module in 2019/2020 but due to extenuating circumstances must retake the module in 2020/2021, you will be charged for the module in 2019/2020 and not in 2020/2021 (pending you take the exact same module that you were given extenuating circumstances in and do not replace it with a different module). If you have any questions about how your fees may be effected by extenuating circumstances, please Ask Us and we will be happy to help.