Introduction
This page provides an overview and FAQ for the most common approach to hybrid working for employees.
Where an employee and role are deemed eligible for hybrid working in accordance with the Hybrid Working Policy and the request has been approved, it is expected that employees will work a minimum of three days on-campus per week.
NEW - For instructions on accessing the Hybrid Working Request form on InfoHub please see section 'Accessing your Hybrid Working Request Form' below.
Key Principles
Duration of arrangements
Approved hybrid working requests, while normally continuous, are not an indefinite arrangement. Hybrid working arrangements should be considered as part of annual staff planning or more frequently as required, to ensure that the arrangement is working successfully for both the University and the employee.
Terms & Conditions of Employment
There will be no change to terms and conditions of employment as part of a hybrid working arrangement, except that the employee will be facilitated to work remotely as agreed with their direct manager and in line with the key principles of the Hybrid Working Policy.
Changes to Hybrid Working Arrangements
You and your line manager can agree in writing to changes, including postponing, curtailing, or varying the arrangement, so long as the change does not deviate from the approved hybrid working policy.
If you move role, a new request will need to be considered by the relevant approver.
Hybrid Working Arrangements
There is no ‘one way’ for hybrid working arrangements. The working arrangement should be discussed and agreed between the individual and their line manager in the context of service needs and role requirements.
Example hybrid working arrangements include:
- Specific rostered days on-campus each week.
- On-campus days to be determined on a week-to-week basis, depending on the role/team activity such as:
- collaboration, meetings, training, project activity, teaching related activities, seminars, lecturers, ‘unforeseen’ important University requirements and key events.
- A blend between roster/anchor day and flexibility to attend on-campus as and when required by the role/team activity.
- Off-peak hybrid working for services where full on-campus presence is required only at certain times of the year.
- Cross cover as required to ensure delivery of on-campus services.
Please refer to section 4.2 ‘Type of Hybrid Working Arrangements’ in the Hybrid Working Policy.
Before you make a request
The following must be completed in advance of submitting a hybrid working request.
- Watch the UCD Home / Remote Working Safely Training Video
- Read the UCD Home / Remote Working Safely Guidelines
- Complete the Home / Remote Working Risk Assessment for my off campus working space
Prior to completing the online request form via InfoHub, employees should have a conversation with their line manager about their intention to submit a hybrid working request. This conversation is important in order to manage expectations. Hybrid working requests may not be facilitated for a number of reasons, it is important that this is discussed this in advance and if possible, consider alternatives.
Please refer to the Hybrid Working Policy, Criteria and Eligibility Guidelines for Hybrid Working Requests and FAQ’s for further information.
(opens in a new window)Go to the SIRC website to review the videos and complete the risk assessment.
Accessing your Hybrid Working Request Form
The steps to find the form are as follows:
- Log into InfoHub
- Select Human Resources (top menu)
- Click on My Details
- Click on 'My Hybrid Work Requests New!' icon to start the process
Process In Detail
Step 1 - Complete the prerequisites tasks
Read the policy, eligibility criteria and FAQ’s.
The following must be completed in advance of the employee submitting their request.
- Watch the UCD Home / Remote Working Safety Training Video
- Read the UCD Home / Remote Working Safely Guidelines
- Complete the Home / Remote Working Risk Assessment for my off campus working space
Visit the (opens in a new window)SIRC website website to access the vides, guidelines and assessment now.
Step 2 - Discuss with line manager
Employees should have a conversation with their line manager about their intention to submit a hybrid working request.
This conversation is important in order to manage expectations. Hybrid working requests may not be facilitated for a number of reasons, it is important that employees can discuss this in advance and if possible, discuss alternatives.
Step 3 - Complete your online request form (from 1 July 2025)
Read the questions outlined on the online request form.
3.1 Choose the type of request for consideration
| Hybrid Working | (All employees, other than Faculty members) A minimum of three days on campus per week. |
| Exceptional Request | Any request for a remote working arrangement, whether full or partial, that deviates from the approved University hybrid working policy (i.e. minimum of three days on-campus per week) are categorised as an 'exceptional request for remote work’. 'Requests for a working arrangement beyond the policy (a minimum of three days on campus) is in excess of UMT approval and requires the approval of the direct line manager and the relevant Head of School/Head of Unit and College Principal.' Please refer to section 2.4 of the policy for further information. |
3.2 Confirm your proposed remote working location/address (primary remote working location)
3.3 Detail the requested working arrangement:
| Hybrid Working | The employee should outline the requested hybrid working arrangement Hybrid working is a type of flexible working arrangement where employees spend a proportion of their working hours or days at their contractual place of work and some of their time working remotely. This is the requested working arrangement to be agreed between the employee and manager. (ie. number of working days to be spent on campus and days to be spent working remotely) For example, if you are proposing set days to work from campus, you should outline the on-campus days per week in this section. Please refer to the policy section 4.2. |
| Exceptional Request | The employee should outline the requested remote working arrangement, this is the proportion of time the employee is requesting to work from a remote working location per week.
(Where exceptional requests for remote work are approved, six months’ service is required before the working arrangement can commence)
Please refer to the policy section 2.4. |
Step 4 - Further information (optional)
The employee can choose to submit any further information that they think is relevant to their request. This will be taken into consideration by the approver as part of the overall assessment of the hybrid working request.
The information contained in this form will be visible to the approver.
Please note, confidential information such information related to reasonable requests should not be included in this section.
Recommendations for partial or fully remote working arrangements based on reasonable accommodation for an employee with a disability, is outside the scope of the Hybrid Working Policy and will be dealt with under the reasonable accommodation and disability support process.
Further information can be found here on the Equality, Diversity & Inclusion website.
Step 5 - Health and Safety Provisions
Employees are required to confirm all the mandatory health and safety provisions.
Visit the(opens in a new window) SIRC Intranet for the health and safety requirements.
Step 6 - Complete the employee declaration
Step 7 - Submit the request
Employees will be provided with a response within 4 weeks.
| Hybrid Working | Hybrid working requests are submitted to the direct line manager (approver) |
| Exceptional Request | Exceptional requests are submitted to the direct line manager for approval and authorised by the Head of School/Unit and UMT member. |
Option for response:
- Approve
- Reject (reason why the request has been rejected must be provided)
- Seek further clarification to support the line managers decision making.