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Core & Externally Funded Resourcing


This section outlines the NEW online process for hiring a member of staff into a Core or Externally Funded Post using the Hiring & Employee Changes Forms on InfoHub. 

These new online forms have replaced the paper based "Post Authorisation Forms" or PAFs.

Futher details on the new system including user guides, FAQs and the contact details of the Resourcing consultants are available at the following link: Online Hiring Forms & Employee Changes(UCD InfoHub).


Note: The process for Research Funded Resourcing is detailed in a different section.


The new process outlined below should be followed for all:

  • New Posts 
  • Replacement Posts
  • Contract Extensions
  • Maternity & Other Leaves Cover 
  • Post Retirement Contracts
  • All other posts and exceptions not covered by the above 

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How it works

Step 1: Vacant Post Identified or Change in Employment Details requested. 

Step 2: Select 1 of the 4 options on the Online Hiring and Employee Changes forms either:

  1. Advertise a Role
  2. Extend an Employee's Contract
  3. (PRC) Post Retirement Contract & Other Appointments
  4.  Change Employment Details.

Step 3: Post should be assessed under the Post Approval Process Guidelines (UCD Intranet), giving due consideration to the type of post and other special considerations such as outlined through the Job Sizing (For Roles Without Incumbents) process.  

Step 4: Contact your local Resourcing Consultant to discuss the objective grounds for this post, Job Description and advertising particulars in relation to this post.

Step 5: Complete the relevant Online Hiring and Employee Changes Form in UCD InfoHub giving due regard to the correct approval process as per the Post Approval Process Guidelines (UCD Intranet). 

Step 6: Once you have completed the mandatory fields on the form click on the submit button so that the form can move to the next stage in the approval workflow. 

Step 7: Once the form has completed the approval workflow, your local Resourcing Consultant will review the form before it is submitted to the Resourcing Support team to be actioned.

Step 8: Once the post has been advertised a member of the Resourcing Support Team (responsible for administrating the posts associated with your School/Unit) will contact you in order to progress the competition. Your local Resourcing Consultant, however, remains your key point of contact throughout the resourcing process.

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Relevant Policies - Resourcing Policies

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Other Relevant Documents & Links

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Ask HR

If you cannot find the information you are looking for please 'Ask HR' by completing this form below.

Your Name: *
Personnel No: (optional)
Your Email: *
Your Telephone: *

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If you need to speak to a member of UCD HR Resourcing (Core Funded Resourcing posts only), please call us on + 353 (01) 716  4932.

Alternatively, please go to UCD HR Resourcing Contact List to visualise the contact details from all members of the UCD HR Resourcing: Resourcing Contact List