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Parental Leave

Overview

Parental leave is available to employees with continuous service of one year who are natural or adoptive parents, and also extends to persons acting in loco parentis in respect of an eligible child. It is unpaid leave from work, taken by parents to enable them to take care of their child in accordance with the terms and conditions of the Parental Leave Act.

Below you will find a brief summary of the steps you need to take to apply for parental leave, the form required to make the application and a detailed policy outlining your entitlement.

Policy Summary

This policy applies to anyone  employed by UCD with continuous service of one year who is a natural or adoptive parent is entitled to parental leave. The child must be under 13 years of age except in certain circumstances which are outlined in the Policy.

Members of staff who have less than one year’s service are entitled to a pro-rata parental leave entitlement after three month’s service in UCD, if the child is approaching the age threshold. Part-time members of staff of UCD are entitled to unpaid parental leave on a pro- rata basis.

The leave may be taken in a block of weeks or, in agreement with the Head of School/Unit and in consultation with UCD HR, it may be broken down into pre- planned time off.

The proposed period of leave must be agreed with the Head of School/Unit and approved by UCD HR. All public holidays that fall during the period of parental leave will be added to the end of the period of parental leave.

For more on your entitlements, altering or postponing leave and returning to work please read the full Parental Leave Policy.

This section contains a summary of a UCD policy, however, in all cases the Policy remains the definitive source of information on the topic.

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The Parental Leave (Amendment) Act 2019 was signed into law on 22 May 2019. The Act provides for an additional 4 weeks of parental leave - that is an increase from 18 to 22 weeks to take effect from 1 September 2019 and a further increase from 22 to 26 weeks to take effect from 1 September 2020.

The entitlement to the additional parental leave will come into effect from 1 September 2019 as follows:

  • Parental leave entitlement available increases from 18 weeks to 22 weeks from 1 September 2019 and
  • Parental leave entitlement available increases from 22 weeks to 26 weeks from 1 September 2020

Please note that there is no change with regard to the age of the child as the UCD parental leave policy currently provides for parental leave for a child under 13 years of age. In the case of a child with a disability, the age limit is 16 years. If an employee has already taken some or all of the current entitlement to 18 weeks parental leave, they still get the additional parental leave if their child is still eligible.

The current UCD patterns of parental leave available remain unchanged.

If you have any queries, please email hrhelpdesk@ucd.ie

Applying for Parental Leave

Before you start

Before commencing this process you’ll need to consider the following information:

  • Do I propose taking the leave in large block(s) or in smaller amounts?
  • Will I be taking annual leave after the Parental Leave?

Making your application

Step 1: Read the University's Parental Leave Policy

Step 2: Discuss with your Head of School/Unit (a) when you want to take the leave and (b) the manner in which you want to take the leave, for instance in block or broken form.

Step 3: Once the Head of School/Unit agrees to both the timing and manner of your parental leave (and any additional annual leave), you must complete and sign the: Parental Leave Application Form

Remember to attach the following to the notification form: 

  • A copy of the child’s birth certificate or
  • A copy of the "Certificate of Placement"

Step 4: Forward the parental leave notification form plus the child’s birth certificate or certificate of placement to HR Operations, UCD Human Resources, Roebuck Offices for implementation and processing. This information can be emailed to hrhelpdesk@ucd.ie

What happens next?  

On receipt of your “Notification of intention to take Parental Leave” form, UCD HR will send you confirmation of:

  • The duration of the leave
  • Your parental leave dates

 

Supports for parents

Information on parent buddy programmes and other supports are available on the Equality, Diversity & Inclusion website.

Employee Assistance Service

The UCD (EAS) is a 24/7 free and confidential support service designed to assist you in dealing more effectively with any personal or work-related problems you might be facing. The service is operated confidentially by Spectrum.Life, the largest provider of employee health and wellness services in Ireland.

The service can be used by a UCD employee, their spouse, civil partner and dependents where the family member can be described as over the age of 18 and residing in the family home.

  • Freephone 1800 814 243 (Ire)
  • WhatsApp & SMS: Text ‘Hi’ to 087 369 0010
  • Email: eap@spectrum.life

Contact the HR Helpdesk

The HR Helpdesk is the primary point of contact for all your employment-related queries.  We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly we will refer your query to a HR specialist area.

hrhelpdesk@ucd.ie

353-1-716-4900

HR Helpdesk,
2nd Floor Roebuck Offices,
UCD Belfield Campus.