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Sick Leave

Page updated 10 August 2022

UCD operates a sick pay scheme for staff that are absent due to injury or ill-health. This section details the process for taking either COVID-19 Special Leave with pay. You’ll also find a summary of the Sick Leave Policy, outlines of the Ordinary Sick Leave, your entitlements and related issues like Temporary Rehabilitation Remuneration.

Sick Leave Policy

This policy clarifies the roles and responsibilities of employees, Heads of School/Units/Line Managers and UCD HR in the effective management of attendance. It clearly sets out the functions of the Occupational Health Provider and the Employee Assistance Programme in assisting the university to support staff wellbeing.

Read the Sick Leave Policy now.

This section contains a summary of a UCD policy, however, in all cases the Policy remains the definitive source of information on the topic.

Sick leave types

Find out more about your entitlements, rates of pay and how sick leave is affected by part-time working or probation.

Process for taking Certified / Self-Certified sick leave

Learn more about the process for notifying your manager and the different provisions relating to certified and self-certified sick leave.

Notification of certified sick leave

This section deals with the steps in Certified Sick Leave Process – the notification of sick leave and claiming social welfare.  The process differs depending on whether you are a staff on Class A PRSI or other than Class A PRSI.

When do I need a certificate? - Learn more about sick cert requirements in Medical Certificate Requirements Scenarios

Process for employees on Class A PRSI
  • Step 1: Notify your Head of School/Unit/Manager directly within 2 hours of normal starting time.
  • Step 2: Submit a medical certificate to your line manager on day 3 of illness.
  • Step 3: Obtain a social welfare illness benefit certificate, called an IB1, from your GP/hospital. 
  • Step 4: Complete the application form section of the IB1.
    • In Part 6 please tick the pay to employer box and make the benefit payable to the following account:
    • UCD Illness Benefit Account
    • IBAN: IE37AIBK93015613700208
    • BIC: AIBKIE2D
    • Account Number: 13700208
    • Sort Code: 93-01-56
    • The UCD Employer’s registered number is 0079124M
    • All social welfare illness benefit certificates should be returned to Social Welfare Services, P.O. Box 1650, Dublin 1
    • Ensure you have signed the declaration.
  • Step 5: If your illness continues beyond the dates on your initial medical certificate obtain a social welfare illness benefit certificate, called an MC2. This must be done for as long as you are ill.  
  • Step 6: You will receive a receipt detailing the amount of illness benefit – this is for your own records

Note 1: If you are unsure of your PRSI class please consult your payslip through Employee Self Service

Note 2: Social Welfare illness benefit is calculated on a Monday to Saturday basis, which means that if a Saturday is your 4th day of illness you must follow the above steps.

All other employees
  • Step 1: Notify your Head of School/Unit/Manager directly within 2 hours of normal starting time.
  • Step 2: Submit a medical certificate to your line manager on day 3 of illness.

Notification of Self-Certified Sick Leave

When do I need a certificate? - Learn more about sick cert requirements.

  • Step 1: Notify your Head of School/Unit/Manager directly within 2 hours of normal starting time.
  • Step 2: Immediately on return to work, you should complete and submit the Self-Certified Sick Leave Form to your Head of School/Unit or Manager.
  • Step 3: Your Head of School/Unit or Manager will review this form and forward it to the Sick Leave Administrator for recording and forwarding to UCD HR. Access to paid self-certified sick leave is subject to the stipulations of the overall UCD sick leave scheme.

Further information regarding Self-Certified Sick Leave can be found in the Self Certified Sick Leave FAQs. 

Sick leave types

Find out more about your entitlements, rates of pay and how sick leave is affected by part-time working or probation.

Relevant Documents

General documents

For UCD Sick Leave Administrators

Contact the HR Helpdesk

The HR Helpdesk is the primary point of contact for all your employment-related queries by email and telephone.  We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly we will refer your query to a HR specialist area.

All visitors to UCD HR, Roebuck offices should be by appointment only and arrangements to be made with specific HR staff members.

hrhelpdesk@ucd.ie

353-1-716-4900

UCD HR
Roebuck Offices,
UCD Belfield Campus.

UCD Human Resources

Roebuck Offices, University College Dublin, Belfield, Dublin 4, Ireland.
T: +353 1 716 4900 | E: hrhelpdesk@ucd.ie | Location Map