If you are a female employee who is pregnant, then you are entitled to maternity leave. Below you will find a brief summary of the steps you need to take to apply for maternity leave; the forms required to make the application and a detailed policy outlining your entitlement.
Risk Assessment for Pregnant Employees
In the interests of your own health and safety and of your unborn child, all pregnant employees are strongly encouraged to report their pregnancy to their Head of School / Unit Manager or to the University Safety, Insurance, Operational Risk and Compliance (SIRC) Office directly, as early as possible via email@example.com. All notifications will be treated in the strictest confidence. This is so that a Pregnant Employee Risk Assessment can be carried out by the SIRC Office to ensure that your working conditions do not pose a risk to you or your unborn child’s health and safety.
Pregnant employees should not work with hazardous agents (biological, chemical or radioactive) until a risk assessment has been carried out and it has been deemed safe to do so.
To arrange a risk assessment or to discuss further, the employee can confidentially contact the SIRC Office by email to firstname.lastname@example.org.
Further advice and information is also available on the SIRC Office website.
Maternity Leave Policy
The purpose of this policy is to ensure that UCD employees are supported before, during and after their maternity leave.
This maternity policy applies to all UCD employees who are in receipt of a salary under a permanent contract, a contract of indefinite duration (CID), or a fixed-term contract as defined in the Protection of Employees (Fixed Term Work) Act 2003 and who are entitled to benefit under the consolidated Maternity Protection Acts. The policy also contains important definitions and a broad overview of roles and responsibilities.
Read the Maternity Leave Policy now.
This section contains a summary of a UCD policy, however, in all cases the Policy remains the definitive source of information on the topic.
Maternity Leave Process
The maternity leave process can be seperated into 4 broad steps, outlined below.
Step 1: Gather the required information
Before commencing this process you’ll need to know or consider the following information:
- What is my baby due date (often called the Date of Confinement)? You’ll need a letter from your doctor confirming this.
- When will I start my paid Maternity Leave?
- When will I end my paid Maternity Leave?
- Will I take additional unpaid Maternity Leave immediately after the 26 weeks paid leave finishes?
- Will I propose to take additional unpaid or paid (annual) Leave?
- Do any public holidays fall during this period?
- Taking all the above into account, what date do I propose to return?
Maternity Benefit Section (Department of Employment Affairs and Social Protection)
- In addition to the UCD form, you’ll need to download a Maternity Benefit Application Form from the Maternity Benefit Section. It’s best to do this now and you can find some supporting information further down this page. If you would prefer to do this online, ensure you have a registered mygov.ie account.
Step 2: Have a conversation
Once you’ve considered or gathered the information above, you’ll need to download and complete the UCD Maternity Leave Application form and have a conversation with your Head of School / Head of Unit or Nominee. They will need to sign off on the UCD Maternity Leave Application Form, confirming approval to take additional paid/leave.
Step 3: Submit your documentation to HR
Following the conversation with your HOS / HOU you can submit your documentation to HR for implementation:
- Maternity Leave Application Formsigned by HOS / HOU
- Doctor’s letter confirming due date
Step 4: Submit your documentation to the Maternity Benefit Section
When your MB2 form has been completed by UCD HR and UCD Payroll, we will send it back to either your place of work or home address. You will then need to send it onto the Department of Social Protection, Maternity Benefit Section.
What happens next?
You will receive a letter from UCD HR confirming:
- Receipt of your “Notification of Intention to Take Maternity Leave” form.
- Your maternity leave dates.
- The date you are due to return to the university following the leave concerned.
Note: The Maternity Leave - Return to work form will be enclosed with the maternity leave acknowledgement letter.
Maternity Leave - Frequently Asked Questions
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Maternity Benefit Form (MB1, MB2 & MB3):
- UCD Employees need to complete MB1 (Part 1 of the form).
- UCD Employees need to send in MB2 (Part 2- Employer’s Certificate for Maternity Benefit) to UCD HR for completion*.
- UCD Employees do not need to complete MB3 section of the form (part 3 -Medical certificate for maternity benefit).
When your MB2 form has been completed by UCD HR and UCD Payroll, we will send it back to either your place of work or home address. You will then need to send it onto the Department of Employment Affairs and Social Protection, Maternity Benefit Section - along with MB1 and MB3 sections.
- Maternity Leave Application Form
- Additional unpaid maternity leave application form
- Maternity Leave - Return to work form
UCD employer details
- UCD Employer No.: 0079124M
- UCD Unit No.: 658
List of public holidays and privilage days
- New Year's Day
- St. Patrick's Day
- Good Friday
- Easter Monday
- May Bank Holiday
- June Bank Holiday
- August Bank Holiday
- October Bank Holiday
- Christmas Day
- St. Stephen's Day
Breastfeeding facilities, buddy programme and more
Information on breastfeeding facilities, parent buddy programmes and other supports are available on the Equality, Diversity & Inclusion website.
Employee Assistance Service
The UCD (EAS) is a 24/7 free and confidential support service designed to assist you in dealing more effectively with any personal or work-related problems you might be facing. The service is operated confidentially by Spectrum.Life, the largest provider of employee health and wellness services in Ireland.
The service can be used by a UCD employee, their spouse, civil partner and dependents where the family member can be described as over the age of 18 and residing in the family home.
- Freephone 1800 814 243 (Ire)
- WhatsApp & SMS: Text ‘Hi’ to 087 369 0010
- Email: email@example.com
Contact the HR Helpdesk
The HR Helpdesk is the primary point of contact for all your employment-related queries. We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly we will refer your query to a HR specialist area.
2nd Floor Roebuck Offices,
UCD Belfield Campus.