Information for Student-Based Roles / Invigilators
UCD is transitioning the management of student-based roles and invigilator positions to a new model, aimed at improving efficiency, consistency, and support for both hiring units and temporary staff.
About Unijobs
Unijobs is a not-for-profit company that operates on a cost-recovery basis. Specialising in public sector staffing, Unijobs provides contract management, payroll services, and compliance tracking. All temporary staff hired through Unijobs are employed by the company and seconded to the relevant hiring organisation. To read more on Unijobs, (opens in a new window)visit this link.
New Process for Student and Invigilator Roles
Following a successful pilot and positive feedback, UMT has approved the outsourcing of student-based and invigilation roles to Unijobs. UCD will centrally fund the associated Unijobs agency costs. These roles are now being transitioned to Unijobs.
If you currently have or are planning to recruit for a student-based or invigilation role, please contact: (opens in a new window)hrhelpdesk@ucd.ie
Garda Vetting & Work Permits
Garda Vetting
UCD is required to conduct Garda Vetting for any staff members who will have regular access to children or vulnerable adults as part of their role. This applies to all staff, including hourly paid and short-term appointments. Vetting must be completed before the employee starts their position. Read more on Garda Vetting by clicking here.
Does the Role Require Garda Vetting?
Before hiring a new hourly paid employee , hiring managers must determine whether the role requires Garda Vetting. To check:
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Refer to the Garda Vetting Policy in the Governance Library.
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Contact the Resourcing Team for guidance
How Long Does Garda Vetting Last?
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Garda Vetting in UCD is valid for three years.
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UCD may request re-vetting at any time during employment, as required by law or university policy.
Can Garda Vetting Be Transferred from Another Organisation?
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No, Garda Vetting is not transferrable between organisations.
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Exceptions may apply if there is a formal vetting-sharing agreement between UCD and the other organisation.
Need Help?
For queries about Garda Vetting, contact (opens in a new window)staffvetting@ucd.ie.
For more details, read more on the Garda Vetting Policy for Staff.
Work Permits & Visa Requirements for Hourly Paid Employees
Non-EU/EEA nationals must have a valid work permit before beginning any work at UCD. Payment cannot and will not be processed for individuals who start work without the appropriate authorisation.
It is the responsibility of the hiring School or Unit to ensure all required work permit and immigration paperwork is fully in place before the hourly paid employee commences work.
If an individual’s current immigration permission has expired before they submit a renewal application, they are considered out of permission and are not legally allowed to remain or work in Ireland. In such cases, access to submit claims will be removed and payment records ended until valid documentation is provided.
For more information on immigration permissions, permits, and renewals, please visit:
(opens in a new window)www.irishimmigration.ie/registering-your-immigration-permission