1 ) What type of contract is issued by Unijobs?
Please click(opens in a new window) link to standard Agency Worker Agreement:
2) Who pays the Unijobs agency service fee?
UMT Finance, Staff, and Operations Group approved the central funding of the Unijobs 14% agency fee. All invoices issued to Schools/Units engaging with UniJobs will exclude this fee.
3) How do I calculate the cost of service for Unijobs hires?
The cost of service is based on the hourly rate of pay, employers PRSI and holiday pay. You calculate this by multiplying the hourly rate by the required hours, then adding a 23% uplift (covering holiday pay and ER PRSI). The service charge of 14% is invoiced separately to UCD Finance. VAT is not applicable.
4) As an Agency worker assigned to UCD, can I get paid for one assignment on weekly payroll and a second assignment on the monthly payroll with Unijobs?
The employment with Unijobs is considered as one employment rather than based on individual assignments. Therefore, an agency worker can only be assigned to one pay frequency. This regulation is mandated by revenue, as they allocate tax credits to a single payment frequency per employment. UCD has agreed with Unijobs that all agency workers assigned to UCD will be paid on a weekly basis.
5 ) For agency workers that hold a Stamp 2 Visa, as a hiring manager within UCD what is our obligation in terms of monitoring the limits on their hours during academic term and outside of those periods.
Unijobs restricts students to entering a maximum of 20 hours per week on the timesheet system. This limit can only be increased to 40 hours if UCD notifies Unijobs that the trimester has ended. While Unijobs can monitor the hours worked for Unijobs, it is ultimately the student's responsibility to ensure that their total working hours across all their employments do not exceed the 20-hour limit specified by their visa. UCD Hiring managers should provide Unijobs with details of UCD Academic Year Term Dates which will illustrate periods outside of academic trimesters where hours can be worked in excess of 20. Hiring managers should be aware that workers who hold a Stamp 2 visa will only be able to commence an assignment once they have received their IRP card.
6 ) One of the students hired has not worked in Ireland before - what steps need to be taken to ensure they are registered correctly with Revenue?
Students who have not worked in Ireland before should contact Revenue directly by (opens in a new window)www.revenue.ie, they will also need to contact the Department of Social Protection to make an application for a PPS number.
7) I have a student registered with Unijobs who needs assistance with a payroll query, who can I refer them to?
Unijobs has a dedicated payroll and support team, who offer support for all payment and tax-related queries. (opens in a new window)Payroll@Unijobs.ie
8) Can Unijobs provide reports to hiring managers based on assignment and timesheet details?
Unijobs can create bespoke reports tailored to UCD needs. Reports can be based on duration of service, working hours, number of assignments etc. Within their timesheet system there are multiple reporting functions allowing approvers/ managers to extract reports on their staff.
9) Can Unijobs attend induction or training sessions related to new assignments in UCD ?
Unijobs is available to attend in person or online at induction or training sessions provided by Schools/Units where they will provide an overview of the registration and timesheets submittal process and provide guidance on Revenue issues.