Flexi Time is a system which supports a more flexible approach to attendance for staff and is available to administrative staff members up to AO1A and equivalent. It is a significant benefit to staff as it can allow them to accrue up to 13 days additional leave (Flexi-Leave) in a calendar year. Flexi-Time is not a staff entitlement as it is subject to the operating requirements and approval of the Head of School/Unit.
This section provides information on the Flexi-Time Policy, its' scope and key features as well as support details. You'll also find frequently asked questions covering topics from flexi-time recording to the impact of job changes or promotion.
Flexi Time Policy
The Flexi-Time Policy outlines principles, provides definitions, offers further clarity on who’s covered and details roles & responsibilities.
Haddington Road Agreement
The Flexi-Time Policy published on this website is the only UCD Flexi-Time policy for application in schools/units. The policy is in line with the requirements of the Haddington Road Agreement (UCD Intranet) and has been approved by the UMT. This policy applies to all staff up to and including the grades of Administrative Officer 1A or equivalent only.
From 1 July 2014 staff members availing of Flexi-Time are only permitted to take one day’s flexi leave per 4 week flexi period.
Areas currently availing of Flexi-Time will be reviewed and consulted with where changes are needed to align the area with the Haddington Road Agreement and the UCD Flexi-Time Policy.
Relevant Documents & Links
- Haddington Road Agreement (HRA) Matrix of Hours (.PDF UCD Intranet)
- CoreTime - Flexi Clock Administration User Guide (.PDF UCD Intranet)
- Presentation slides from training (.PDF UCD Intranet)
Contact & Support
Areas currently availing of Flexi-Time have a local Flexi-Time Administrator who manages Flexi-Time for staff in their area.
The Flexi-Time administrator, rather than UCD HR, is the point of contact for any questions or issues on Flexi-Time.
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Frequently Asked Questions
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Flexi-Time is not a staff entitlement as it is subject to the operating requirements and approval of the Head of School/Unit.
Flexi-Time is available to administrative staff members up to AO1A and equivalent, meaning other support roles in for example IT Services (e.g. Programmer 1) and Library (e.g. Assistant Librarian 1). Flexi-Time is not available to Academic and Research staff and Technicians.
Flexi-Time is built up when a Flexi-Time user works above their daily required working hours. The system records any time above the daily required working hours as flexi plus. This can then be used to take a flexi days leave.
A single day or 2 half days flexi leave can be taken in a 4 week period with the permission of your line manager.
Yes. A maximum of 8 hours can be carried from one 4 week period to the next.
Up to 13 days leave can be taken over a full calendar year.
Flexi-Time is recorded using the CoreTime system. Users will be required to clock in and out via ESS or clocking machines where available. Local administrators' will make any necessary adjustments to an individual clockings on a weekly basis and record any leave taken.
If Flexi-Time is available in your area and you meet the policy requirements, you can speak with your local flexi administrator about being set-up on the system.
As part of the transition arrangements if you are a staff members above Administrative Officer 1A or equivalent and currently avail of Flexi-Time you will retain access to Flexi-Time on a personal to holder basis while you remain in your current role however if you change role you will lose access to Flexi-Time.
If you change role or are promoted to a role or an area where Flexi-Time is not available you will lose access to Flexi-Time.
Contact the HR Helpdesk
The HR Helpdesk is the primary point of contact for all your employment-related queries by email and telephone. We are here to help you with any queries on employee benefits, terms & conditions and HR policies & procedures. If we can’t help you directly we will refer your query to a HR specialist area.
All visitors to UCD HR, Roebuck offices should be by appointment only and arrangements to be made with specific HR staff members.
UCD Belfield Campus.