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Update My Details

From time to time you may need to change or update some of your personal information. Please click on the quick links below for instructions on how to update the relevant information:


Name & Salutation

If you wish to record a change to your name or salutation please email HR using these template details (copy and paste into your email client) or MS Outlook users can use  this Outlook email template.

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Home Address, Personal Phone Number, Civil Status, Next of Kin and Dependent Information

These details can be updated on Employee Self Service (ESS):

  • Log into Employee Self Service using your UCD login details.  
  • Click on the initials either on the top left or top right corner.
  • Click on My Profile.
  • Under employee details, you can update the following details: Next of Kin, Contacts and Dependants. 
  • Update your details and press save at the bottom right hand corner. 
  • Once your updates are complete, navigate back using the back arrow and click on the initial icon on the top right hand corner and log out.

1. Please ensure your Next of Kin and dependant information are up to date.
2. Please ensure you have sought permission to nominate your Next of Kin.
3. Dependent Information: This information is required for pension purposes. Please include all dependent information including spouse, children up to age 22 in full time education and children who are permanently dependent due to physical or mental incapacity.
4. UCD HR only record one personal phone number for you and you may record a mobile phone number in this field.

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Bank Account Details

To update your pay bank account details please contact the UCD Payroll Office

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To update your qualifications please email HR using these template details (copy and paste into your email client) or MS Outlook users can use this Outlook email template.   Note: For awards not conferred by UCD you will have to present your original transcript to UCD HR for verification.

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UCD Phone Number, Building Number, Room Number

These details can be updated on InfoHub:

  • Log in to UCD Infohub using your UCD login details
  • At the top of the page click on  'My Profile'
  • Under 'My Location & Contact Details' click link 'Update Location, Phone or Team'
  • Update Phone number and click 'Save'
  • Your phone number will be saved and displayed on the Staff Directory

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UCD eMail Preferences and Photo

These details can be updated in UCD InfoHub:

  • Log in to UCD InfoHub using your UCD login details
  • At the top of the page click on  'My Profile'
  • Click 'My Email Preferences' or Upload Photo (located on left hand side of the screen)
  • Follow the guidelines to add, edit or delete additional email addresses and set your preferences or to upload a photo

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